Job Description School Administrator
Position: School Administrator / Admin Executive
Department: Administration
Reports To: Principal / School Director / Head of Administration
Location: DY Patil International School
Employment Type: Full time
Job Purpose
To manage the day-to-day administrative operations of the school, ensuring smooth functioning of academic, non-academic, student, staff, facility, and office-related activities while maintaining high standards of service and compliance.
Key Responsibilities
1. School Administration

- Manage day-to-day administrative operations of the school.
- Coordinate with the Principal, teachers, staff, students, parents, and external stakeholders.
- Maintain school records, registers, files, and administrative documentation.
- Prepare reports, notices, circulars, letters, and official communications.
- Maintain Stationery

2. Student Administration

- Maintain student records, admission documents, attendance, and other relevant information.
- Coordinate student admissions, withdrawals, transfers, and documentation.
- Handle parent queries and coordinate with relevant departments for resolution.
- Support student-related events, activities, and school programmes.

3. Staff Coordination

- Maintain staff attendance and leave records.
- Coordinate administrative requirements of teaching and non-teaching staff.
- Assist with onboarding and joining formalities for new employees.
- Coordinate meetings, schedules, and internal communications.

4. Front Office & Communication

- Supervise front-office activities and visitor management.
- Handle telephone calls, emails, correspondence, and general enquiries.
- Ensure professional communication with parents, visitors, vendors, and staff.
- Maintain confidentiality of student, staff, and school information.
- 5.



Facilities & Vendor Management
- Coordinate housekeeping, security, transport, maintenance, and other support services.
- Monitor school infrastructure, cleanliness, safety, and basic facility requirements.
- Coordinate with vendors and service providers for routine requirements.
- Manage the procurement and inventory of stationery and office supplies.
- 6. Events & School Activities
- Provide administrative support for school events, workshops, meetings, celebrations, and programmes.
- Coordinate logistics such as venues, seating, materials, permissions, and vendor arrangements.
- Support school functions and activities as assigned by management.
- 7. Documentation & Compliance
- Maintain accurate administrative records and documentation.
- Assist in preparing information and documents required for audits, inspections, and accreditation.
- Ensure adherence to school policies, procedures, and applicable regulatory requirements.
- Maintain proper filing and record-retention systems.
- Required Skills
- Excellent communication and interpersonal skills.
- Good written and verbal English.
- Strong coordination and organisational skills.
- Good knowledge of MS Office, Excel, Word, email, and basic school-management software.
- Ability to multitask and manage priorities.
- Problem-solving and decision-making skills.
- Professional and service-oriented approach.
- Ability to maintain confidentiality.
- Educational Qualification
- Bachelor's degree in any relevant discipline.
- Diploma/degree in Administration, Management, Education Administration, or a related field is preferred.
- Experience
- 3 to 8 years of experience in school administration, educational institutions, corporate administration, or a similar role.
- Experience in an international school / CBSE / ICSE / IB / Cambridge school environment would be an advantage.

📌 School Administrator (Navi Mumbai)
🏢 D Y Patil University (DYPU)
📍 Navi Mumbai