Department: Facility Management
Designation: Assistant Facility Manager
Industry: IT / SEZ / Commercial Facilities
Location: Chennai, Thoraipakkam
Experience: 9- 15 Years

Job Summary

We are looking for an experienced and responsible Assistant Facility Manager to support the overall management and smooth operation of an IT SEZ facility. The role will be responsible for coordinating day-to-day facility operations, maintenance activities, vendors, housekeeping, security, safety, utilities, statutory compliance, and tenant requirements.

The candidate should have strong knowledge of commercial/IT facility management, excellent coordination skills, and the ability to manage multiple operational activities effectively.

Key Responsibilities

1. Facility Operations

- Support the Facility Manager in the overall operation and maintenance of the IT SEZ facility.
- Monitor daily facility operations and ensure uninterrupted services to occupants and tenants.
- Conduct regular inspections of common areas, service areas, utility rooms, parking areas, and other facility infrastructure.
- Identify operational issues and ensure timely corrective action.
- Coordinate with internal teams and occupants for day-to-day facility requirements.

2. MEP & Building Services

- Coordinate and monitor Electrical, HVAC, Plumbing, Fire & Life Safety and other MEP services.
- Ensure proper functioning of DG sets, transformers, HT/LT systems, UPS, HVAC systems, pumps, STP/WTP and other critical equipment.
- Monitor preventive and breakdown maintenance activities.
- Ensure maintenance schedules are followed and records are properly maintained.
- Coordinate with technical teams during equipment breakdowns and emergencies.

3. Vendor & Contractor Management

- Coordinate with housekeeping, security, technical maintenance, landscaping,



pest control, waste management and other service providers.
- Monitor vendor performance against agreed scope and service levels.
- Verify service reports, attendance, work completion and performance.
- Coordinate AMC activities and ensure timely renewal of contracts.
- Escalate service deficiencies and ensure corrective actions are completed.

4. Housekeeping & Security

- Monitor housekeeping standards across common areas, washrooms, lobbies, corridors, parking areas and other facility spaces.
- Ensure adequate deployment of housekeeping manpower.
- Coordinate with security teams regarding access control, visitor management, parking and incident management.
- Ensure adherence to site security procedures and protocols.

5. Safety & Emergency Management

- Ensure compliance with Fire & Life Safety requirements.
- Coordinate fire drills, emergency evacuation drills and other safety exercises.
- Ensure fire-fighting equipment and emergency systems are inspected and maintained.
- Support emergency response and incident management.
- Maintain records of incidents, accidents, drills and corrective actions.

6. Statutory & SEZ Compliance

- Support compliance with applicable SEZ, building, fire, electrical, environmental and statutory requirements.
- Maintain required facility-related licenses, certificates, inspection reports and compliance records.
- Coordinate with statutory authorities,



consultants and auditors whenever required.
- Ensure timely completion of statutory inspections and renewals.

7. Energy & Utility Management

- Monitor electricity, water, diesel and other utility consumption.
- Maintain daily/monthly utility consumption records.
- Identify opportunities for energy and resource conservation.
- Monitor DG operation, fuel consumption and utility-related expenses.
- Support initiatives for reducing operational costs without compromising service quality.

8. Tenant / Occupant Coordination

- Attend to facility-related requests and complaints from tenants/occupants.
- Coordinate with respective teams to resolve complaints within the required timeline.
- Maintain complaint/service request records and monitor closure.
- Ensure professional communication with tenants and stakeholders.

9. Documentation & Reporting

- Prepare daily, weekly and monthly facility reports.
- Maintain preventive maintenance schedules and checklists.
- Maintain vendor records, AMC documents, service reports and statutory certificates.
- Prepare MIS reports related to manpower, utilities, maintenance, incidents and facility operations.
- Support budgeting and cost-control activities.

Required Skills

- Strong knowledge of Integrated Facility Management
- Valuable understanding of MEP systems and building services
- Vendor and contractor management
- Knowledge of HVAC, electrical, plumbing and fire & safety systems
- Knowledge of preventive and breakdown maintenance
- Strong coordination and communication skills
- Good documentation and reporting skills
- Ability to handle emergencies and operational issues
- Team handling and manpower management skills
- Good knowledge of MS Office, particularly Excel and Word

📌 Assistant Facilities Manager (Chennai)
🏢 Ig3 Infra
📍 Chennai