Designation

Bursar/Head of Admin

Team/Department

Administration

Reporting to

GM Admin & HOS

Purpose

A Bursar is responsible for ensuring efficient functioning of all administrative departments
offices and management of school support staff to ensure best in class school facilities for students and staff.

The primary purpose of a Bursar will be –

To ensure (in cooperation with HOS), up-keep, maintenance, management and of the school property and its protection against any damage or loss.
To look after the day-to-day school management.
To ensure timely maintenance and repair of school utilities, etc.
To oversee major renovations / new construction projects etc. in the campus.

Organizational Relationships

Principle Accountabilities & Responsibilities

Outcomes
Activities for achieving Outcomes

Parent Communication
Ensure timely notices / circulars relating to transport, etc. are sent to all
- staff and parents, after management approves them.
To make sure that all parent transport related queries are addressed properly.

Transport Management
To make sure that school buses / cabs follow time schedule
Transport route management
Managing transport related operations in Shri Connect
To ensure safety of the children in school transport
To train the school drivers periodically on traffic rules, children safety
To ensure bus duty rooster for staff / support staff is followed
Canteen Management
Ensuring high quality standard of food as per requirements of students and staff and in various school functions.
Carry out periodic checks at the canteen for compliance with Health, Hygiene and food safety protocols.
Set up required systems and processes to ensure that there are not food related hazards.
Ensure periodic audits at the canteen vendor cooking area to ensure hygiene and quality.
Responsible for the smooth and efficient functioning of the Cafeteria
Ensure provisioning of fresh and good quality food stuff, rations through seasonal rate contracts.
Ensure efficient waste management systems.

Event Management
Oversee administrative arrangements for all school events




Coordinate with the concerned agencies to ensure that arrangements are done on time
Manage school trips and related arrangements
Stay back in the school during night outs

Office
Ensuring compliance of all Office Orders issued from time to time.
Responsible for compliance with all in service rules
Responsible to structure Admin setup in school, including their appointments.
Responsible for rationalization and optimization of the non-teaching manpower.
Ensuring that the school always has adequate insurance cover to include employer's liability, buildings and equipment cover, personal accident, travel insurance and other relevant cover.
Responsible for hiring of key team members in his/her department.
Vendor negotiation and Management
Ensure proper rates through vendors by proper negotiations
Ensure timely payments to vendors
Ensure timely deliver from the vendors
Housekeeping
To supervise house-keeping staff and to ensure that all the classrooms,washrooms, the swing area and other areas of the premise are clean.
To keep a check on the health and hygiene of support staff. Ensure compliances with statutory health and hygiene, PF, ESIC, police verification regulations and certifications from time to time.
Stock maintenance of house-keeping items
Allocation of house-keeping items to support staff
Procurement of house-keeping items
Contractual Staff Management
Dealing with security guards and cab drivers.
Dealing with contractors for maids, drivers and guards.
Regular trainings of support staff and guards.
Ensure availability of support staff in the premises by coordinating proactively withthe vendor.
Ensure statutory compliances, related to contractual staff, through the vendor
Leave management of support staff.
Ensure increase / decrease in number of support staff on campus based onschool needs.




Ensuring that the contractors are adhering to the PF, ESIC compliances and sharing the receipts every month.
Repairs and Maintenance
To oversee repairs and maintenance at school premise and ensure timelycorrection of infrastructure related issues.
Ensure upkeep of physical assets like LCDs/Smart boards/Manage AMCs.
Safety, Security & Surveillance
Ensure the upkeep, safety and security of the entire School Estate and assets (movable and immovable).
Ensure implementation of Safety & Security protocols as per SOP in school.
Initiate appropriate physical security measures within the school for protection of staff and students.
Monitor school campus surveillance through CCTV setup. Maintaining contacts with the statutory authorities and other organizations.
Who do you interact with
Purpose of Interaction
Frequency
HOS along with Admin. Head (if applicable) & others in Admin. team
To share monthly report on various facilities
For resolution of any issues in operation
For issues if any in day-to-day operation
Daily/As and when required
Class teachers
To understand the issues in their classroom/ common areas etc.
Weekly
Contractors
Reviewing the services taken from various contractors
Need based
Promoters
Pertaining to infra. Etc.
Need basis

Position Specifications
Educational Qualification
(Minimal Required)
Graduation
Duration & nature of past experience required (Minimal Required)
Experience of minimum 5-7 years in handling an admin. role in a reputed school.

Challenges/Complexity of the Role

The role-holder will need to be versatile about how and where they work, depending on the daily requirements of the role.
Making sure the school follows all the compliances as applicable.
Ensuring all school property (furniture & fixtures, equipment etc.) are in optimum condition and are being properly and maintained/serviced timely.
Ensuring all issues, concerns related to school administration and facility management are resolved in time.
To be able to adopt a dynamic approach as per the constant changing needs of the school.

📌 Bursar (Hyderabad)
🏢 The Shri Ram Academy
📍 Hyderabad