Job Summary

We are looking for an organized and detail-oriented Invoice Coordinator. The role will be responsible for preparing, coordinating, verifying, and tracking invoices related to our marine services and ensuring timely submission to customers.

Key Responsibilities
You will be assigned specific PICs (Persons in Charge) and will be responsible for coordinating the invoices related to their assigned PICs.
Collect and verify all required supporting documents from the concerned PICs before invoice preparation.
Prepare and process invoices in SAP as per company procedures.
Ensure invoices are properly submitted and uploaded in SAP and/or respective customer portals, as applicable.
Coordinate with PICs and internal departments to obtain missing documents or clarify invoice-related information.
Track the status of submitted and uploaded invoices and ensure timely completion.
Maintain an updated invoice tracker for all assigned PICs.
Follow up on rejected, pending, or returned invoices and coordinate with the concerned PIC to resolve discrepancies.
Ensure that service reports, purchase orders, quotations, timesheets, delivery documents,



and other supporting documents are properly attached wherever required.
Coordinate with the Accounts/Finance team regarding invoice submission, outstanding invoices, and payment status.
Maintain proper records of all submitted and uploaded invoices for future reference.
Support the team in month-end invoicing and ensure that all completed jobs are invoiced within the required deadlines.

Required Skills & Qualifications
Bachelor's degree in Commerce, Finance, Accounting, Business Administration, or a related field.
0–3 years of experience in invoicing, billing, accounts coordination, or a similar role.
Valuable knowledge of MS Excel and basic accounting principles.
Experience with ERP/accounting software is an advantage.
Valuable attention to detail and accuracy in handling financial documents.
Valuable communication and coordination skills.
Ability to handle multiple invoices and tasks within deadlines.

Pay: ₹25,000.00 - ₹30,000.00 per month

Work Location: In person

📌 Invoice Coordinator Palarivattom (India)
🏢 Master Systems
📍 India