We are seeking a friendly, organized, and qualified Office Receptionist to manage our front desk and provide administrative support. The ideal candidate will be the first point of contact for visitors and clients, handling incoming calls, directing inquiries, and maintaining a welcoming and efficient front office environment. Additionally, the Office Receptionist will be responsible for managing housekeeping duties and overseeing office inventory to ensure a smooth and productive workplace.
Key Responsibilities:
Greet and welcome visitors in a warm and professional manner
Answer and direct incoming phone calls promptly and courteously
Maintain the reception area and keep it neat and presentable
Schedule appointments and manage meeting room bookings
Receive, sort, and distribute daily mail and deliveries
Assist with basic administrative tasks such as filing, data entry, and photocopying
Coordinate with internal departments as needed
Maintain visitor logs and issue badges when necessary
Handle incoming emails and route them appropriately
Monitor office supplies and order when necessary
Manage office inventory, including tracking and replenishing supplies
Oversee housekeeping tasks to ensure a clean and organized office environment
Ensure the office is stocked with necessary items like toiletries, kitchen supplies, and office stationery
Qualifications:
High school diploma or equivalent; additional certification in Office Management is a plus
Proven experience as a receptionist or in a similar administrative role
Proficient in MS Office (Word, Excel, Outlook)
Excellent verbal and written communication skills
Strong interpersonal and customer service skills
Ability to multitask and prioritize in a fast-paced setting
Professional appearance and demeanor
Preferred Attributes:
Familiarity with office equipment (e.g., printers, copiers, phone systems)
Friendly, positive attitude and a team player
Discretion and confidentiality