Role & responsibilities

Calendar & Time Management
Manage and optimize the MDs calendar, appointments, meetings, and travel schedules
Prioritize conflicting requests and ensure effective time utilization
Coordinate domestic and international travel arrangements including itineraries, bookings, and logistics
Ensure dedicated focus time for strategic work and business priorities

Travel Management – Domestic & International
Manage end-to-end domestic and international travel arrangements for the MD across USA, Europe, Middle East, and other destinations.
Coordinate flights, hotels, visas, transfers, itineraries, and other travel logistics.
Handle travel changes, cancellations, and last-minute requirements efficiently.
Coordinate with travel agencies, airlines, hotels, and other service providers.

Communication & Correspondence
Act as the primary point of contact for the MD’s office
Screen calls, emails, and visitors with professionalism and discretion
Draft, proofread, and manage emails, presentations, reports, and official correspondence
Take accurate minutes during Board/Management meetings and track action items till closure

Operations & Executive Support
Organize meetings, prepare agendas, and compile briefing documents




Coordinate follow-ups across departments to ensure timely execution of decisions
Handle confidential documents, contracts, and sensitive business information securely
Manage expense reports, reimbursements, and office-related coordination for the MD
Support special projects, corporate events, leadership initiatives, and CSR activities

Stakeholder Management
Coordinate with Board Members, senior leadership, government officials, clients, and external stakeholders
Build solid internal coordination across departments for smooth information flow
Anticipate issues proactively and escalate important matters appropriately
Maintain professionalism and confidentiality in all interactions

Preferred candidate profile
Advanced proficiency in MS Office / Google Workspace
Robust PowerPoint presentation and Excel skills
Excellent written and verbal communication in English & Hindi
Meeting coordination, documentation, and calendar management expertise
Experience handling confidential executive-level communication
High level of discretion and integrity
Calm and composed under pressure
Attention to detail and follow-through
Strong organizational and multitasking skills
Proactive and solution-oriented mindset

📌 Executive Secretary To Managing Director Mumbai
🏢 Indore Composite
📍 Mumbai