Executive Assistant

Start Date

Starts Immediately

CTC (ANNUAL)

Competitive salary Competitive salary

Experience

2 year(s)

2 year(s)

Apply By

Not Provided

Posted today

Job

Be an early applicant

About the job

Key Responsibilities

Executive Support & Calendar Management

- Manage complex executive calendars across multiple time zones, balancing competing priorities and last-minute changes.
- Coordinate meetings, appointments, and leadership engagements while optimizing executive time.
- Handle inbox management, including email triage, drafting responses, and prioritizing communications requiring executive attention.
- Prepare agendas, meeting materials, pre-reads, and briefing documents.
- Track action items, decisions, and follow-ups to ensure timely execution.

Travel & Logistics Management

- Coordinate domestic and international travel arrangements, including multi-leg itineraries.
- Manage travel documentation requirements, visa coordination, and compliance-related needs.
- Create contingency plans and proactively resolve travel disruptions, delays, or schedule changes.
- Prepare travel itineraries and logistical briefings.

Stakeholder & Communication Management

- Act as a key point of contact between the executive and internal/external stakeholders.
- Communicate professionally with senior leaders, customers, partners, vendors, and cross-functional teams.
- Manage meeting requests and provide thoughtful prioritization and scheduling recommendations.
- Confidently represent the executive's priorities, including declining or rescheduling meetings when necessary.




- Provide proactive updates and ensure stakeholders remain informed on key actions and deadlines.

Operational Excellence & Organization

- Build and maintain SOPs, process documentation, checklists, and operational trackers.
- Manage recurring business rhythms, including leadership meetings, reporting deadlines, reviews, and key milestones.
- Utilize collaboration and productivity tools effectively, including calendar systems, expense platforms, travel management tools, and project trackers.
- Drive administrative efficiency by identifying process improvements and implementing best practices.

Confidentiality & Judgment

- Handle highly sensitive and confidential information with the utmost discretion.
- Exercise sound judgment in determining what requires immediate escalation versus independent resolution.
- Support leadership initiatives, organizational changes, and confidential business matters while maintaining trust and professionalism.

Required Qualifications

- 2-8 years of experience supporting senior executives, business leaders, or leadership teams.
- Experience managing complex calendars, travel arrangements, and executive communications.
- Excellent verbal and written communication skills.




- Strong organizational skills with exceptional attention to detail.
- Ability to manage multiple priorities simultaneously in a dynamic environment.
- Demonstrated experience handling confidential information responsibly.
- High proficiency in Microsoft Office Suite (Outlook, Teams, Word, Excel, PowerPoint) and modern collaboration tools.
- Strong problem-solving skills and ability to work independently with minimal supervision.

Preferred Qualifications

- Experience supporting Director, VP, or C-level executives.
- Experience coordinating international travel and global stakeholder engagement.
- Familiarity with expense management, event coordination, and project management tools.
- Experience working in a fast-paced corporate or technology environment.

Earn certifications in these skills

Who can apply

Only those candidates can apply who:

1. have minimum 2 years of experience

Salary

Probation:

Duration:

Salary during probation:

After probation:

Annual CTC: Market-competitive salary

Number of openings

1

Editor’s note

Information above is Internshala's interpretation and paraphrasing of what we found on the shared link.

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📌 Executive Assistant (Chennai)
🏢 Tekion
📍 Chennai