Purpose of the Role

The Back Office Executive will be responsible for managing day-to-day administrative and operational activities, maintaining accurate records, handling documentation, updating data, and coordinating with internal teams to ensure smooth business operations.

Key Responsibilities

1. Data Entry & Documentation

- Enter, update, and maintain accurate data in company systems and Excel sheets.

- Prepare and maintain reports, records, forms, and other documentation.

- Ensure proper filing and organization of physical and digital documents.

- Verify data and documents for accuracy and completeness.

2. MIS & Reporting

- Prepare daily, weekly, and monthly MIS reports.

- Maintain databases and operational records.

- Track and update relevant business information.

- Support management with required reports and data analysis.

- Use MS Excel for data management, reconciliation, and reporting.

3. Coordination & Operations

- Coordinate with different departments for required information and documents.

- Follow up with internal teams regarding pending tasks and documentation.

- Assist in processing orders, invoices, purchase/sales documents, or other operational records as required.

- Ensure timely completion of assigned back-office activities.

4. Administrative Support

- Handle routine office administration and coordination.

- Maintain records of correspondence, documents, and transactions.

- Assist senior team members in day-to-day operational activities.

- Support the HR,



Accounts, Sales, or Operations team whenever required.

5. Communication & Follow-up

- Communicate with internal teams regarding work status and pending requirements.

- Follow up on outstanding documents, approvals, and tasks.

- Maintain skilled communication with employees, clients, vendors, or other stakeholders when required.

Required Qualifications

- Graduate in any discipline; B.Com/BBA/Bachelor's degree preferred.

- 0–3 years of experience in back-office, administration, MIS, operations, or a similar role.

- Good knowledge of MS Excel and MS Office .

- Basic knowledge of data entry, documentation, and reporting.

- Knowledge of ERP/software systems will be an advantage.

Required Skills

- Good communication and coordination skills.

- Strong attention to detail and accuracy.

- Good organizational and time-management skills.

- Ability to handle multiple tasks and meet deadlines.

- Basic analytical and problem-solving skills.

- Proactive and responsible approach to work.

- Ability to maintain confidentiality of company information.

Key Performance Indicators (KPIs)

- Accuracy of data and documentation.

- Timely completion of reports and assigned tasks.

- Quality and maintenance of records.

- Timely follow-up and coordination.

- Reduction of errors in data and documentation.

- Responsiveness to internal departments and management requirements.

- Adherence to company policies and procedures.

📌 Back Office Executive (Kolkata)
🏢 Nextgen Business Support Services
📍 Kolkata