Job Summary

Job Title: Facility Sr. Manager. Location: Bangalore, India. Hours: 5 days a week. Reports To: Direct report to Sr. Director Global EHS Facilities.

Role Overview and Responsibilities

- The Facility Manager is responsible for the efficient, reliable, and employee-centric operation of the Global Innovation Centre (GIC) office in India. This role ensures seamless day-to-day functioning of the workplace, manages building and vendor relationships, oversees lease and compliance administration, and delivers a high-quality office experience that supports Fluence s culture of innovation, collaboration, and operational excellence.
- The Facility Manager acts as the primary liaison with building management, service providers, and internal stakeholders to maintain a safe, ergonomic, and productive work environment.

Key Responsibilities

1. Office Operations Workplace Experience

- Ensure smooth daily operations of the GIC office, maintaining a professional, welcoming, and productive environment.
- Coordinate with employees to understand workplace needs and resolve facility related concerns promptly.
- Oversee reception, visitor management, meeting room operations, and front office services.
- Manage office supplies, pantry services, equipment, and furniture to ensure availability and upkeep.
- Support HR with onboarding logistics, workspace allocation, and employee engagement activities.
- Organize internal meetings, events, and office wide communications related to facility updates.

2. Building Vendor Management

- Serve as the primary point of contact with building management for all operational, maintenance, and compliance matters.
- Monitor and resolve building issues including HVAC, electrical, plumbing, access control, and security systems.
- Manage vendor relationships for housekeeping, security, maintenance, pantry, courier, and other facility services.
- Conduct periodic vendor performance reviews and ensure SLAs are consistently met.
- Oversee contract renewals, negotiations, and service quality improvements.

3. Lease Compliance Administration

- Manage the office lease, renewals, documentation, and coordination with landlords.
- Ensure compliance with building regulations,



statutory facility requirements, and company policies.
- Maintain accurate records of contracts, service agreements, and facility documentation including those related to ESG.

4. Workplace Health, Safety Ergonomics (Non EHS Scope)

- Ensure ergonomic standards for workstations, seating, lighting, and office layout.
- Coordinate ergonomic assessments and implement improvements to enhance employee comfort and productivity.
- Maintain emergency preparedness basics such as evacuation routes, signage, and coordination with building security.
- Support safe office practices and general workplace readiness (non technical, non industrial).

5. Maintenance Infrastructure Management

- Oversee preventive and corrective maintenance of office infrastructure, equipment, and utilities.
- Ensure timely repairs and minimal disruption to operations.
- Maintain documentation of maintenance activities, warranties, and service records.
- Lead office moves, expansions, and reconfiguration projects.

6. Space Planning Workplace Optimization

- Manage seating plans, workspace allocation, and space utilization strategies.
- Optimize office layout to support hybrid work models, collaboration zones, and future growth.
- Coordinate with IT and HR on workstation setup, meeting room technology, and space readiness.

7. Security Emergency Readiness

- Oversee physical security systems including access cards, CCTV coordination, and visitor access protocols.
- Ensure fire safety equipment, emergency signage, and evacuation routes are maintained in coordination with building management.
- Support basic emergency preparedness activities and drills.

8. Budgeting, Procurement Governance

- Manage facility budgets, cost control, and vendor payments.
- Oversee procurement of office furniture, equipment, pantry items, and supplies.




- Develop and maintain facility SOPs, administrative procedures, and documentation.
- Prepare periodic reports on facility performance, issues, and improvements.

Accountability

- Fluence embodies a steadfast commitment to EHS, quality, and integrity. It emphasizes personal ownership, fostering trust in relationships with both internal and external stakeholders. The company values honest, transparent, and fair communication. The ideal candidate should possess robust administrative and communication skills, as reflected in the following attributes:
- Deliver a reliable, safe, and employee friendly office environment.
- Ensure timely resolution of facility issues and strong coordination with building management.
- Maintain compliance with lease terms, facility standards, and workplace ergonomics.
- Manage vendors effectively and uphold service quality.
- Plan and execute facility operations aligned with company goals and growth.
- Provide transparent communication and updates to employees and stakeholders.

Qualifications

Fluence is dedicated to continuous improvement, intellectual curiosity, and adaptability to the needs of customers and employees. Collaboration is essential, both internally and with partners. Fluence prioritizes efforts that create the greatest impact. The minimum job qualifications for candidates include:

- 10-12 years of experience in facility management, office administration, or workplace operations.
- Experience managing corporate office environments, preferably in multinational or technology organizations.
- Strong knowledge of building operations, vendor management, and lease administration.
- Understanding of workplace ergonomics and office layout optimization.
- Excellent communication, coordination, and stakeholder management skills.
- Proficiency in MS Office and facility management tools.
- Ability to handle multiple priorities and operate independently with accountability.

Disclaimer: This job posting has been aggregated from external source. Role details, content, and availability are subject to change. Applicants are advised to confirm the latest information directly on the company website before applying.

📌 Sr Manager Facility (Bengaluru)
🏢 Fluenc
📍 Bengaluru