- A. Calendar & Time ManagementOwn the executive's calendar end-to-end: schedule, reschedule, and resolve conflicts without needing hand-holding.
- Prioritize meeting requests against business goals and protect focus/deep-work time.
- Build in buffers for travel time, prep time, and overruns.
- B. Communication & CorrespondenceTriage the inbox daily; draft and send routine correspondence on the executive's behalf.
- Screen calls and messages, escalating only what genuinely needs the executive's attention.
- Maintain a consistent, qualified tone matching the executive's voice in written communication.
- C. Meeting Preparation & Follow-ThroughPrepare agendas, briefing notes, and pre-reads before every meeting.
- Attend meetings (in-person or virtual) to take notes/minutes when required.
- Track action items post-meeting and follow up with stakeholders to close open loops.
- D. Travel & LogisticsPlan and book domestic and (where relevant) international travel: flights, hotels, ground transport, visas.
- Prepare detailed itineraries with contingency options.
- Reconcile travel expenses against company policy.
- E. Document & Information ManagementPrepare and proofread presentations, reports, and correspondence (PowerPoint/Excel/Word or Google equivalents).
- Maintain an organized, easily retrievable filing system (digital and physical).
- Handle basic research requests and compile information into decision-ready summaries.
- F.



Confidentiality & DiscretionHandle financial, personal, HR, and strategic information with strict confidentiality.
- Apply judgment on what to escalate versus resolve independently.
- Maintain secure record-keeping practices for sensitive documents.
- G. Vendor & Office CoordinationLiaise with vendors, service providers, and office staff on the executive's behalf.
- Track and process expense reports and invoices relevant to the executive's office.
- Coordinate logistics for small internal events, offsites, or client visits.
- H. Light Project & Task CoordinationOwn small workstreams or recurring processes independently (e.g., tracking a hiring pipeline, coordinating a vendor onboarding, managing a recurring report).
- Coordinate across departments/teams on time-sensitive priorities as a liaison for the executive.
- Maintain a running task/priority tracker and proactively flag delays or bottlenecks.

I. Tools & TechnologyAt 5 years, this EA should be comfortably proficient (not just familiar) with:

- MS Office / Google Workspace (advanced Excel/Sheets a plus)
- Calendar and scheduling tools (Outlook, Google Calendar, Calendly)
- Basic project/task tools (Trello, Asana, Notion, or similar)
- AI productivity tools for drafting, summarizing, and scheduling (ChatGPT/Copilot or equivalent) — increasingly expected as a baseline skill, not a nice-to-have

PERSONAL household management

📌 Secretary / Executive Assistant (India)
🏢 Maple Consultants
📍 India