Job Title: Personal Assistant

Company: CodeFacts IT Solutions Pvt Ltd

Location: Hyderabad

Employment Type: Full time

Job Summary:

CodeFacts IT Solutions Pvt Ltd is looking for a proactive, organized, and dependable Personal Assistant to support the Founder/CEO in managing day-to-day business activities, schedules, communication, meetings, follow-ups, and coordination with internal and external stakeholders.

The ideal candidate should have strong communication skills, good organizational ability, professional etiquette, and the ability to handle multiple priorities with confidentiality.

- Roles & ResponsibilitiesManage the Founder/CEO’s daily calendar, meetings, appointments, and schedules.
- Coordinate meetings with clients, employees, vendors, partners, and other stakeholders.
- Maintain reminders and ensure timely follow-up on important tasks and commitments.
- Attend meetings when required and prepare meeting notes and action items.
- Follow up with internal teams on tasks assigned by the Founder/CEO.
- Coordinate business travel, appointments, events, and meeting arrangements.
- Handle phone calls, WhatsApp messages, emails, and business communication as required.
- Prepare basic reports, documents, presentations, and meeting summaries.
- Maintain important documents, records, contact information, and business data.
- Coordinate with Sales, Marketing, Development, Accounts, HR, and Operations teams.
- Track pending activities and provide regular updates to the Founder/CEO.
- Assist with client follow-ups and appointment coordination.
- Support networking activities, business meetings, conferences, and events.
- Maintain confidentiality regarding company, client, employee, and management information.




- Assist the Founder/CEO with routine administrative and operational activities.
- Required SkillsStrong verbal and written communication skills.
- Good command of English.
- Telugu and Hindi communication skills will be an advantage.
- Excellent organizational and time-management skills.
- Ability to prioritize multiple tasks and follow up consistently.
- Professional communication and interpersonal skills.
- Good knowledge of MS Office / Google Workspace.
- Comfortable using email, calendars, WhatsApp, spreadsheets, and productivity tools.
- Ability to prepare basic reports and presentations.
- High level of confidentiality, responsibility, and professionalism.
- Ability to work independently and take ownership of assigned activities.
- QualificationAny Bachelor’s Degree.
- MBA or management-related qualification will be an added advantage.

Experience:

1–3 years of experience as a Personal Assistant, Executive Assistant, Coordinator, Administration Executive, or similar role preferred.

Preferred Candidate:

We are looking for someone who is:

- Proactive rather than waiting for instructions.
- Strong in follow-ups and task tracking.
- Comfortable interacting with senior professionals and clients.
- Organized and detail-oriented.
- Flexible in handling changing priorities.
- Responsible and trustworthy.
- Interested in understanding different functions of a growing technology company.

About CodeFacts:

CodeFacts IT Solutions Pvt Ltd is a Hyderabad-based technology company providing Web Applications, Mobile Applications, Custom Software Development, AI Solutions, Cloud Solutions, Enterprise Applications, Digital Transformation, and Digital Marketing services to businesses across India and international markets.

📌 Personal Assistant (Hyderabad)
🏢 Code Facts It Solutions Private
📍 Hyderabad