EVENT COORDINATOR

The Good Vibe Decor Co. | Mumbai

We are looking for an organised, proactive and responsible Event Coordinator to manage client coordination and ensure smooth execution of our event decor projects.

KEY RESPONSIBILITIES

- Handle incoming event enquiries through WhatsApp, Instagram and calls
- Speak with clients and understand their event requirements
- Prepare and send quotations using company pricing
- Follow up with leads and pending quotations
- Convert enquiries into confirmed bookings
- Maintain the event sales pipeline and follow-up tracker
- Coordinate client requirements with the internal event team
- Prepare clear event briefs for the execution team
- Coordinate event-wise material requirements and dispatch
- Coordinate staff allocation and reporting timings
- Confirm venue timings, access, loading/unloading and setup requirements
- Ensure all event details are confirmed before the event date
- Coordinate with clients during the planning stage and resolve routine issues
- Follow up on advance payments and pending balances




- Maintain an updated event calendar
- Maintain customer and event records
- Follow up with clients after events for feedback and repeat business
- Identify opportunities for repeat bookings and referrals
- Share daily/weekly updates on enquiries, bookings, follow-ups and sales

WHAT WE’RE LOOKING FOR

- 1–3 years of experience in event management, event coordination, wedding planning, hospitality or client servicing
- Excellent communication and follow-up skills
- Good knowledge of WhatsApp and basic computer/Excel work
- Highly organised and able to manage multiple events simultaneously
- Comfortable speaking with clients and vendors
- Ability to work under pressure and meet deadlines
- Solid attention to detail
- Proactive attitude — someone who takes ownership rather than waiting for instructions
- Willingness to work on weekends when events require

📌 Event Coordinator (Mumbai)
🏢 The Good Vibe Decor
📍 Mumbai