Job Position: Personal Assistant to CEO

Job Location: Sector- 2, Noida, Head Office

Job PurposeWe are looking for a competent Personal Assistant to provide personalized secretarial and administrative support in a well-organized and timely manner.

Key Responsibilities:

· Act as the point of contact between the CEO, Personals and internal/external clients.

· Undertake the tasks of receiving calls, take messages and routing correspondence

· Maintain calendar/diary, arrange meetings and appointments and provide reminders

· Make travel arrangements: a). Must have valuable contacts with reliable panel of travel panel for making land/train/air bookings & visa’s etc. (b). Must possess competence in closing travel portals & have necessary aptitude to use apps like Google maps etc. to plan appropriate location of hotels etc. close to points of visits in alien cities also.

· Manage CEO’s personal expenses & prepare financial statements mapping all monthly utilities, membership, fees, misc. expenses, credit card statements & insurance premiums etc.

· Take dictation, minutes and accurately prepare data & MOM

· Make daily task list & schedule for CEO, reports, presentations and briefs

· Develop and maintain an efficient documentation and filing system

· Maintenance of CEO’s office and estate management (including his residence & other fixed assets installed therein)





· Liaison with key suppliers, contractors, consultants, customers & service providers

· Manage itineraries of visiting guests; to include airport pick up’s, hotel stays, sight-seeing, hosting meals, arranging gifts, meetings etc.

· Maintain list of birthdays / anniversaries/ other key dates of the CEO’s professional & personal contacts; arrange calls, flowers & gifts etc.

Key Requirements

· Proven experience as a Personal administrative assistant, Personal assistant or in other secretarial position

· Full comprehension of office management systems and procedures

· Excellent knowledge of MS Office, especially excel

· Proficiency in English language written and oral

· Exemplary planning and time management skills

· Up-to-date with advancements in office gadgets and applications

· Ability to multitask and prioritize daily workload

· High level verbal and written communications skills

· Discretion and confidentiality

· Should be available as and when required to handle the assignments / task in critical situations.

Desired Qualification: Bachelor’s degree; additional qualification or degree course in Secretarial or Personal Assistant would be given weightage

· Pleasing personality

· Experience: 10-15 years, preferably 32-35 plus age with minimal personal commitments / obligations.

📌 Personal Assistant (Noida)
🏢 BDC Distribution
📍 Noida