Office Administrator – Job Description

Position: Office Administrator / Administration Executive
Reporting To: Managing Director (MD)
Location: Namakkal (Preferred Namakkal City Candidate)
Experience: 5-7 Years

Job Description – Admin cum Secretary to Managing Director (MD)

Position: Admin cum Secretary to Managing Director

Reporting To: Managing Director (MD)

Job Summary

The Admin cum Secretary to the Managing Director will be the primary point of contact between the MD and all hotels, resorts, and corporate departments. The role is responsible for managing the MD’s appointments, meeting schedules, coordinating with all teams, following up on tasks, and providing regular reports and solutions to the MD.

Roles & Responsibilities

* Manage the MD’s daily calendar, appointments, meetings, and travel schedule.

* Coordinate and schedule meetings with internal teams, clients, vendors, and other stakeholders.

* Act as the communication link between the MD and all hotels/resorts across Tamil Nadu, Kerala, Karnataka, and Puducherry.

* Follow up with department heads and hotel managers on the MD’s instructions and ensure timely completion.

* Collect daily, weekly, and monthly reports from all properties and submit a consolidated report to the MD.

* Track pending tasks, projects, and operational issues, and update the MD regularly.





* Coordinate with all departments including Operations, HR, Finance, Sales & Marketing, Maintenance, and Projects.

* Prepare meeting agendas, take minutes of meetings, and monitor action points.

* Identify issues, coordinate with the concerned teams, and provide practical solutions to the MD.

* Draft official emails, letters, and other business correspondence on behalf of the MD.

* Maintain confidential documents, files, and records related to the MD’s office.

* Ensure smooth communication and coordination across all company locations.

Skills Required

* Excellent communication and coordination skills.

* Robust organizational and time management abilities.

* Good follow-up and reporting skills.

* Proficiency in MS Office (Word, Excel, PowerPoint) and email management.

* Ability to handle confidential information with professionalism.

* Problem-solving mindset and ability to work with multiple teams.

Preferred Qualification

* Graduate / MBA / Hotel Management or Business Administration.

* Experience as an Executive Assistant, Admin, or Secretary, preferably in the hospitality industry.

Reporting Structure:
Office Administrator → Managing Director (MD)

Pay: ₹20,000.00 - ₹28,000.00 per month

Benefits:

- Paid sick time
- Paid time off
- Provident Fund

Work Location: In person

📌 Administration Officer (India)
🏢 Dreaminfinity Technology
📍 India