Job Description

About Company: Mobismart is a complete, end-to-end smart card solutions provider for the banking, retail, healthcare and telecom industries. Our efficiency, excellence and ethics make us an ideal choice for clients who require smart, secure solutions.

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Mobismart produces magnetic striped cards and smart cards, where the security element can have a contact, contactless or dual interface, with features customized as per the client's needs and requirements. We also offer packaging and fulfillment services – with quick turnaround times and excellent customer service.

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Team Size: 2 People in the Accounts Department

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Position: Senior Accountant

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We are seeking an immediate candidate

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Responsibilities and Duties

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1. Goods & Services Tax (GST)

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1.1. Monthly Compliance

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- File GSTR-1 and GSTR-3B on time.
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- Perform GSTR-2B reconciliation with books.
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- Match output tax and input tax entries with the Electronic Credit Ledger.
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- Reconcile bank entries relating to GST with the Electronic Cash Ledger.
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1.2. Annual Compliance

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- Apply for Letter of Undertaking (LUT) once a year.
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- File GSTR-9 and GSTR-9C annually.
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2. Income Tax

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2.1. Annual

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- Coordinate with statutory auditor for annual computation and tax audit filing.
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- Perform final reconciliation before finalising financials.
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2.2. Quarterly

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- Reconcile Form 26AS with books to confirm customers have given correct TDS credits.
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2.3. Monthly / Transaction-wise

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- Pass entries for TDS receivables on customer invoices to track correct credits.
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3. Tax Deducted at Source (TDS) – Payables

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3.1. Annual

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- File Form 13 in April for lower deduction certificate with required documentation.
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3.2. Quarterly

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- File TDS returns accurately and on time.
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3.3. Monthly

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- Make timely TDS payments.
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- Reconcile TDS returns with books.
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- Check TDS applicability on every payment before processing; do not process without confirmation.
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4. Payroll, ESI & PF

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4.1. Monthly Payroll Processing

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- Verify correctness of Salary Data through HRMS Software; test 1–2 transactions monthly.
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- Process payroll after all approvals.
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- Prepare Excel workings to cross-check software output.
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4.2. Attendance & Leave

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- Verify attendance software integration with payroll.
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- Maintain leave balances as per statutory requirements.
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4.3. Statutory Payments & Filings

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- Make ESI and PF payments before due dates.
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- File ESI and PF returns on time.
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- Coordinate with consultant for UAN creation and ESI/PF portal issues.
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5. Coordination with Consultant & HR

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- Ensure HR provides accurate data to Consultant for statutory register maintenance.
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- Cross-check accuracy of registers.
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6. Banking

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6.1. Annual

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- Submit documents in December for OCC and term loan renewal.
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6.2. Monthly & Quarterly

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- Provide monthly certificates for stock, receivables, and payables.
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- Provide quarterly audited statements to bank.
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6.3. Ongoing

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- Maintain sufficient OCC balance for EMI on 7th of every month; alert promoters if shortfall.
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- Follow up on recent banking facilities.
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- Visit bank weekly for pending matters.
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- Verify interest charged by bank; flag discrepancies.
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- Notify management of idle funds for investment planning.
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7. Management Information System (MIS)

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7.1. Daily

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- Prepare customer-wise and cumulative daily sales reports.
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- Report outstanding receivables and payables.
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7.2. Monthly

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- Prepare monthly P&L; and Balance Sheet with comparative figures:
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- Current month vs same month previous year.
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- Quarter-to-date vs same quarter previous year.
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- Full year totals vs previous year.
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8. SAP Implementation

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- Coordinate with factory team for smooth implementation.
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9. Daily Accounting, Invoicing & Vendor Management

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9.1. Daily Accounting

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- Pass all accounting entries (bank, sales, vendor).
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- Match entries with bank and sales invoices.
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9.2. Invoicing

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- Raise sales invoices daily without delay.
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- Generate and upload e-invoices as per GST rules.
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- Generate and manage e-way bills for all applicable dispatches.
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9.3. Vendor Invoices

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- Save vendor invoices from email day-wise.




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- Cross-check with inwards and purchase teams before booking.
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- Book only if goods are accepted for production.
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9.4. Payments

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- Make vendor payments strictly against invoices (no "on account" payments).
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- Weekly: prepare vendor due list for payment.
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- Coordinate with purchase team for payment scheduling.
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9.5. Expense & Asset Accounting

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- Ensure correct classification of expenses, income, and balance sheet items.
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- Calculate monthly depreciation (annual depreciation ÷ 12); final reconciliation annually.
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- Record monthly stock values based on purchase price after finance head's approval.
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10. EPCG & Advance Licence

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- Coordinate for closure of EPCG and Advance Licence.
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- Manage extensions where required.
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- Follow up and complete pending eBRC.
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11. Due Diligence & Subsidy

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- Provide data as per checklists to relevant teams during due diligence or subsidy processes.
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12. Statutory Audit

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- Provide necessary data to auditor and ensure timely closure of annual audit.
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13. Company Secretary (CS)

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- Ensure timely filing of all forms.
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- Maintain and update statutory registers and minutes.
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- Conduct quarterly board meetings.
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14. Electricity Bill

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- Make EB payments before due date.
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15. Customer Payment Follow-up

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- Follow up with customers on due dates.
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16. Promoter Loan Accounting

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- Record promoter expenses as per bills submitted.
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- Credit promoter loan account accordingly.
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17. Accounts

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- Raise purchase orders and invoices.
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- Maintain books and pass daily entries.
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- File GST, TDS, and annual IT returns.
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- Ensure books are accurate and reconciled.
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18. Bill of Entry (BOE) Processing

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- Send BOEs to bank post-goods receipt for payment knock-off.
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- Ensure no pending BOEs.
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19. Duty Payment for Imports

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- Initiate duty payment upon receipt of machines/foreign goods.
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- Ensure timely payment.
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20. Cash Flow Management

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- Prepare weekly and monthly cash flow reports.
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- Manage liquidity for operational needs.
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Required Experience, Skills and Qualifications

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BCom/MCom/ CA Inter/ICWA Inter/ ICMAI Inter

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Experience - 5-7 Years

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Office Location: Kelambakkam

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