We’re Hiring: Company Secretary – Join Our Growing Team!

: Company Secretary (CS)

Location: Bengaluru, Karnataka

Employment Type: Full-time

Salary Range: ₹25,000 – ₹30,000 per month [Negotiable]

Experience: Minimum 2 years of hands-on experience in secretarial compliance and MCA portal workflows.

Job Summary

We are seeking a proactive and detail-oriented Company Secretary to manage corporate governance, statutory compliances, and secretarial operations for our entity in Bangalore. The successful candidate will handle end-to-end filings on the MCA V3 portal, maintain statutory registers, assist with board meetings, and coordinate with local regulatory bodies (ROC Bangalore / Karnataka Region).

Key Roles & Responsibilities

1. MCA & ROC Bangalore Statutory Filings

- Handle all annual and event-based filings with the Registrar of Companies (ROC, Bangalore) via the MCA V3 Portal.
- Prepare and file Annual Returns (Form MGT-7/MGT-7A) and Financial Statements (Form AOC-4 / AOC-4 XBRL).
- Manage Director-related documentation:
- Appointments, resignations, and changes (Form DIR-12).
- Annual Director KYC (Form DIR-3 KYC) and disclosures (Form DIR-2 & DIR-8).
- Execute event-based filings:
- Allotment of shares (Form PAS-3).
- Creation, modification, or satisfaction of charges (Form CHG-1 / CHG-4).
- Outstanding payments to MSMEs (Form MSME-1) and return of deposits (Form DPT-3).
- Registered office shifts within local jurisdiction (Form INC-22).

2. Board & Shareholder Meetings

- Draft notices, agendas, and detailed board notes for Board Meetings, Committee Meetings, and AGMs / EGMs.
- Draft exact Board Resolutions and maintain Minutes Books in strict compliance with Secretarial Standards (SS-1 & SS-2).
- Ensure timely execution and tracking of board-approved actions.

3.



Maintenance of Statutory Registers & Records

- Maintain up-to-date physical and digital statutory registers under the Companies Act, 2013 (Members, Directors, KMP, Charges, Contracts, Loans/Investments).
- Manage share certificates, stamping process as per Karnataka Stamp Act, and handle share transfer/transmission routines.

4. Legal & Regulatory Compliance

- Coordinate with external auditors, practicing company secretaries (PCS), and legal consultants in Bangalore for secretarial audits and certifications.
- Monitor updates to corporate laws, MCA notifications, and ensure full compliance.
- Assist with basic contract reviews, non-disclosure agreements (NDAs), and board reports.

Required Qualifications & Skills

- Qualification: Qualified Company Secretary (ICSI Member). (Candidates who cleared CS Executive/Final with mandatory training completed may also apply).
- Technical Skills:
- Hands-on proficiency with the MCA V3 Portal and Digital Signature Certificate (DSC) management.
- In-depth understanding of the Companies Act, 2013, and ICSI Secretarial Standards.
- Soft Skills:
- Strong written and verbal English communication skills.
- Good organizational abilities and deadline tracking.

How to Apply Interested candidates currently based in or willing to relocate to Bangalore can share their updated CV and ICSI membership details :

Contact Person : Nalini.N

Contact Number: (phone hidden)

Email ID : [email protected]

[Resumes sent through whatsapp will not be accepted]

CNGSN & Associates LLP

“Shiva Krupa”

#71, (12/1), 2nd Floor, 8th Main, 2nd Block, Jayanagar,

BANGALORE-560011.

https://cngsn.com/

Pay: ₹25,000.00 - ₹30,000.00 per month

Experience

- total work: 1 year (Preferred)

Language:
- Hindi (Preferred)
- English (Preferred)

Work Location: In person

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