We are looking for a detail-oriented Accounts & Finance Executive to support the day-to-day financial operations of the business. The role covers accounts payable and receivable, bookkeeping, credit control, and banking administration. The successful candidate will work closely with the Finance/Payroll Manager and will play an important part in maintaining accurate financial records and ensuring timely payments in and out of the business.
Key Responsibilities
Accounts Payable (AP)
- Process and record supplier invoices accurately and in a timely manner.
- Match purchase orders, delivery notes, and invoices for approval.
- Manage supplier payment runs and ensure payments are made within agreed terms.
- Maintain up-to-date records of outstanding payables and supplier accounts.
- Liaise with suppliers to resolve invoice queries and discrepancies.
Accounts Receivable (AR)
- Raise and issue client invoices accurately and on time.
- Record incoming payments and reconcile against outstanding invoices.
- Maintain accurate debtor records and flag overdue accounts.
- Support the credit control process by following up on outstanding balances.
Bookkeeping & Financial Records
- Maintain accurate and up-to-date records across sales, purchase and general ledgers on a day to-day basis.
- Post and reconcile all transactions, ensuring ledgers are balanced and discrepancies are resolved promptly.
- Perform regular bank reconciliations and ensure all entries are correctly reflected in the accounts.
- Prepare and post manual journal entries accurately, including adjusting and correcting journals as required.
- Process month-end accruals and prepayments, ensuring income and expenditure are recognised in the correct period.
- Conduct regular follow-ups with clients on overdue and aged invoices via email and telephone.
- Maintain accurate records of debtor balances, payment commitments, and follow-up actions.
- Escalate unresolved cases to the Finance/Payroll Manager where necessary.
- Liaise with the Recruitment team to resolve invoice disputes and support timely payment.
Banking & Payment Administration
- Hold and manage L1 (Level 1) banking access for uploading payment files.
- Upload payment batches to the company's banking platform accurately and within agreed timelines.
- Perform daily bank reconciliations and flag any unexplained transactions promptly.
- Maintain a clear audit trail for all banking activity in line with internal controls.
Skills & Experience Required
Essential
- Minimum 2-3 years of experience in a banking and payment, bookkeeping, accounts, or finance administration role.
- Solid working knowledge of accounts payable and receivable processes.
- Experience performing bank reconciliations and maintaining financial ledgers.
- Hands-on experience with credit control, including direct client contact for collections.
- Excellent spoken and written English communication skills, this role involves regular correspondence and interaction with clients and colleagues based in the UK.
- Excellent attention to detail and strong numerical accuracy.
- Solid organisational skills with the ability to manage multiple priorities and deadlines.
- Excellent MS Office skills, particularly Excel.
Desirable
- Experience working in a recruitment, staffing, or professional services environment.
- Experience handling online banking platforms and payment uploads.
- Working knowledge of accounting tools such as Xero, Sage, or SAP will be a distinct advantage and Exposure to UK business finance processes.
Working Conditions
- This position is based in Gurugram
- Candidates must be willing to work in Gurugram and commute as necessary
- Opportunities for professional development and growth.
- Health and wellness benefits.
- UK working hours (afternoon/evening IST). Monday to Friday, based in Gurugram