Assistant Manager – Accounts & Commercial Company: Prewal Studio Private Limited
Location: Gurugram, Haryana
Industry: High-Fashion Garment Manufacturing & Export
Experience: 4–7 Years
About the Role Prewal Studio Private Limited is looking for a highly responsible and detail-oriented Assistant Manager – Accounts & Commercial to independently manage the company's accounting, buyer commercial coordination, receivables, costing, MIS, and financial controls.
This is not a routine accounting or data-entry position.
The person will be responsible for maintaining the overall financial picture of the business, managing international buyer accounts, ensuring accurate accounting in Zoho Books , monitoring outstanding payments, controlling costs, reviewing profitability, and supervising the Assistant Accountant.
The role will work closely with Management, Merchandising, Production, Sourcing, EXIM/Shipping Documentation, and international buyers.
Key Responsibilities1. International Buyer Accounting & Commercial Coordination Independently manage commercial accounting for international buyers.
Understand buyer-specific payment terms, commercial conditions, advances, deductions, and invoicing requirements.
Prepare and raise Proforma Invoices and commercial/sales invoices.
Maintain separate buyer-wise records for sampling and production business.
Maintain complete buyer-wise invoice and payment reconciliation.
Track:
Invoice value
Payment received
Outstanding amount
Due dates
Advances
Sampling invoices
Production invoices
Debit notes
Credit notes
Deductions and adjustments
Communicate directly with buyers' Finance / Accounts departments.
Share statements of account, invoice details, reconciliation statements, and payment information.
Regularly follow up with buyers for pending and overdue payments.
Ensure all receipts are correctly allocated against the relevant invoice / PO / buyer.
2. Zoho Books Ownership Maintain complete and accurate accounting records in Zoho Books .
Ensure Zoho Books remains the primary financial source of truth for the business.
Manage:
Customer ledgers
Vendor ledgers
Sales invoices
Purchase bills
Payments received
Vendor payments
Credit notes
Debit notes
Advances
Expenses
Bank entries
Accounts Receivable
Accounts Payable
Perform and review bank reconciliations.
Ensure proper classification of expenses and transactions.
Maintain clean and accurate books with proper supporting documentation.
Generate management reports directly from Zoho Books wherever possible.
Ensure timely month-end accounting closure.
3. Accounts Receivable & Payment Follow-Up Maintain a real-time Accounts Receivable ageing report.
Categorize outstanding amounts into:
Current
0–30 Days
31–60 Days
61–90 Days
90+ Days
Proactively follow up for overdue payments.
Highlight delayed or high-risk receivables to management.
Reconcile buyer balances periodically.
Ensure there are no unresolved differences between company records and buyer accounts.
4. Order / PO / Style-Wise Costing Prepare detailed costing and profitability reports for each PO and style.




Track actual costs incurred for:
Fabric
Trims
Embroidery
Stitching
Washing / Processing
Finishing
Packing
Outsourcing
Other production-related expenses
Compare actual costs against the planned budget and selling price.
Maintain:
Estimated Cost → Running Cost → Final Actual Cost
Monitor cost variations during production.
Immediately highlight cost overruns or margin erosion.
Provide management with financial visibility before and during production.
Prepare final profitability reports after completion of each PO/order.
Calculate style-wise and PO-wise gross margins.
5. Management MIS & Reporting Prepare regular reports covering:
Buyer-wise receivables
Outstanding payments
Payment ageing
Buyer-wise sales
Sampling receivables
Production receivables
Vendor outstanding
Accounts Payable
Cash-flow position
Upcoming payment requirements
PO-wise costing
Style-wise costing
Estimated vs actual cost
Gross margin / profitability
Expense analysis
Monthly financial summary
Buyer reconciliation status
Reports should primarily be generated through Zoho Books , supported by Excel wherever detailed commercial or costing analysis is required.
6. Payment & Expense Control Review vendor bills before payment.
Verify payment amounts and supporting documentation.
Ensure there are no:
Duplicate payments
Excess payments
Incorrect payments
Unapproved expenses
Maintain proper vendor reconciliations.
Track advances paid to vendors.
Ensure advances are correctly adjusted against bills.
Maintain proper control over company expenditure and cash flow.
7. Assistant Accountant Supervision The company has an Assistant Accountant responsible for routine accounting activities.
The Assistant Manager – Accounts & Commercial will supervise and review their work, including:
UPI transaction entries
Petty cash
Routine vouchers
Day-to-day Zoho entries
Vendor bill entries
Expense booking
Supporting reconciliations
Filing of accounting documents
The Assistant Manager will be responsible for ensuring that the accounting work completed by the Assistant Accountant is accurate and complete.
8. Salary & Payroll Coordination Coordinate payroll and salary calculations with HR.
Verify salary payable amounts before release.
Ensure payroll-related accounting entries are accurately recorded.
Monitor employee advances, deductions, reimbursements, and other adjustments where applicable.
9. Coordination with EXIM / Shipping Documentation The company has a separate EXIM / Shipping Documentation function responsible for export/import documentation and shipment execution.
The Accounts & Commercial role will work closely with EXIM but will primarily own the financial and commercial side of shipments .
Responsibilities include:




Verify buyer invoice value and commercial terms before shipment.
Ensure invoice values match PO and approved commercial terms.
Ensure relevant invoices are properly recorded in Zoho Books.
Verify advances and outstanding balances.
Reconcile shipment value with buyer accounts.
Coordinate with EXIM regarding financial information required for shipment.
The EXIM / Shipping Documentation team will independently remain responsible for:
Shipping Bills
AWB / Bill of Lading
Packing Lists
Customs documentation
Certificate of Origin
Freight forwarder coordination
DGFT documentation
Advance Authorisation-related documentation
Export/import compliance
Shipment documentation and execution
10. Internal Coordination Work closely with:
Management / Founders
Merchandising Team
Production Team
Sourcing / Procurement
EXIM / Shipping Documentation
HR
Assistant Accountant
CA / Auditors
International buyers' Finance and Accounts teams
Candidate Requirements The ideal candidate should have:
4–7 years of experience in Accounts / Commercial / Finance.
Strong preference for candidates from:
Garment Export Houses
Apparel Manufacturing
Textile Export
Fashion Manufacturing
Export-oriented manufacturing businesses
Strong practical experience with Zoho Books .
Strong knowledge of Accounts Receivable and Accounts Payable.
Experience handling international buyer accounts.
Experience with invoicing and buyer payment reconciliation.
Valuable knowledge of order-wise and product-wise costing.
Strong Excel skills.
Understanding of GST, TDS, accounting principles, and basic statutory compliance.
Good knowledge of bank reconciliation and vendor reconciliation.
Strong written English communication.
Ability to independently communicate with international buyers.
Strong numerical and analytical ability.
Excellent attention to detail.
Ability to identify discrepancies before they become financial losses.
Preferred Candidate Profile We are looking for someone who:
Takes complete ownership of their function.
Does not require repeated follow-ups.
Can see the bigger financial picture rather than only doing accounting entries.
Is comfortable working directly with management.
Can supervise junior accounting staff.
Can coordinate across departments.
Understands the commercial side of an export business.
Can identify risks, delays, cost overruns, and payment issues proactively.
Maintains strong financial discipline and documentation.
Key Performance Indicators Performance will be measured on:
Accuracy of Zoho Books
Timely accounting closure
Accuracy of buyer ledgers
Accuracy of invoices
Timely raising of invoices
Reduction in overdue receivables
Buyer payment follow-up
Accuracy of buyer reconciliations
Accuracy of vendor reconciliations
Zero duplicate / incorrect payments
Accuracy of PO and style-wise costing
Timely identification of cost overruns
Accuracy of profitability reporting
Quality and timeliness of MIS
Quality of supervision of the Assistant Accountant
Overall financial control and discipline

📌 Assistant Manager – Accounts & Commercial (Anand)
🏢 PREWAL
📍 Anand