Position: Administrative Manager

Department: Administration / Facility Management

Location: Bengaluru, Karnataka

Employment Type: Full-Time

About the Role

Q TECHNOLOGY PRIVATE LIMITED is looking for an experienced and responsible Administrative Manager to oversee day-to-day administrative, facility, security, and support operations. The ideal candidate should have strong coordination, vendor management, people management, and problem-solving skills to ensure smooth and efficient workplace operations.

Key Responsibilities

1. General Administration

- Manage and coordinate day-to-day administrative activities.
- Ensure smooth functioning of office, factory, warehouse, and other facilities.
- Maintain administrative records, registers, and documentation.
- Coordinate with management and different departments for operational requirements.
- Handle administrative issues and resolve them in a timely manner.

2. Inward / Outward & Outpass Management

- Manage Input / Output (Inward & Outward) materials and documentation.
- Maintain material movement records and registers.
- Monitor employee, visitor, material, and asset outpass procedures.
- Coordinate with security and concerned departments for material movement.
- Ensure proper authorization for all inward and outward movements.

3. Security Management

- Supervise security personnel and security-related activities.
- Manage visitor entry and exit procedures.
- Monitor security registers, access control, and material movement.
- Coordinate with security agencies and ensure proper deployment of security staff.
- Handle security-related incidents and escalate critical matters to management.

4. Food & Transport Management

- Coordinate employee food/canteen requirements.
- Monitor food quality, hygiene, vendor performance, and timely service.
- Manage employee transportation and transport vendors.
- Coordinate vehicle schedules, routes, and transportation requirements.
- Maintain transport-related records and resolve employee concerns.

5. Housekeeping & Facility Management

- Supervise housekeeping staff and ensure workplace cleanliness.
- Monitor hygiene, sanitation, waste management, and common areas.




- Coordinate facility maintenance, repairs, electrical, plumbing, and other requirements.
- Ensure proper upkeep of office, factory, warehouse, and employee facilities.

6. Stationery & Office Supplies

- Maintain stationery and office consumables inventory.
- Raise purchase requests and coordinate with vendors.
- Monitor stock levels and ensure timely availability of essential items.
- Maintain proper records of issue and usage.

7. Worker / Manpower Coordination

- Coordinate with workers, support staff, housekeeping, security, and other manpower.
- Monitor attendance, deployment, and daily requirements of support staff.
- Coordinate with contractors and manpower agencies where applicable.
- Address operational concerns and escalate employee/workforce issues when required.

8. Landlord & Vendor Coordination

- Coordinate with landlords/property owners regarding facility-related matters.
- Manage relationships with housekeeping, security, transport, food, maintenance, and other vendors.
- Follow up on service quality, invoices, renewals, and agreements.
- Negotiate and coordinate service requirements with vendors under management guidance.

9. First Aid & Employee Welfare

- Ensure availability of first-aid kits and essential medical supplies.
- Coordinate basic employee welfare and emergency support requirements.
- Maintain emergency contact information and support emergency situations.
- Coordinate with hospitals/medical facilities whenever required.

10. Asset & Facility Records

- Maintain records of company assets, equipment, furniture, keys, and other administrative items.
- Monitor allocation and movement of company assets.
- Support periodic physical verification of assets.
- Coordinate repairs, replacements, and maintenance.

11. Compliance & Safety Coordination





- Support implementation of workplace safety and administrative procedures.
- Maintain relevant statutory, safety, and facility-related records.
- Coordinate fire safety, emergency preparedness, and periodic safety checks.
- Ensure required licenses, certificates, and facility documents are tracked and renewed on time.

12. Additional Responsibilities

- Organize meetings, events, employee engagement activities, and company functions.
- Coordinate travel, accommodation, and local arrangements whenever required.
- Manage courier, postal, and dispatch activities.
- Support new-joiner facility requirements such as seating, ID cards, access, and basic arrangements.
- Prepare administrative MIS reports and submit periodic updates to management.
- Handle urgent administrative requirements and provide timely operational support.
- Perform any other administrative and facility-related responsibilities assigned by management.

Requirements
- Qualification: Any Bachelor's Degree.
- Experience: 3–7 years of experience in Administration / Facility Management / General Administration.
- Strong vendor and manpower coordination skills.
- Good communication and interpersonal skills.
- Ability to manage multiple administrative activities simultaneously.
- Good knowledge of MS Office / Excel and administrative documentation.
- Strong problem-solving and negotiation skills.
- Ability to coordinate with employees, vendors, security, workers, landlords, and management.
- Should be organized, responsible, proactive, and capable of handling day-to-day operational challenges independently.

Preferred Skills

Administration | Facility Management | Vendor Management | Security Management | Housekeeping | Transport Coordination | Canteen Management | Manpower Coordination | Inventory & Stationery | Asset Management | Workplace Safety | MIS Reporting

What We Offer

- Professional and growth-oriented work environment
- Opportunity to manage end-to-end administrative operations
- Growth opportunities and learning opportunities
- Exposure to facility and operational management

E-MAIL:

📌 Administrative Manager (Sanand)
🏢 Q TECHNOLOGY PRIVATE
📍 Sanand