Key Responsibilities of a Corporate Secretary
Board Governance
Organize Board of Directors and committee meetings.
Prepare meeting agendas and board materials.
Attend meetings and maintain official minutes.
Track board resolutions and follow-up actions.
Corporate Compliance
Ensure compliance with applicable corporate laws and regulations.
Monitor governance requirements and regulatory changes.
Maintain legal and statutory records.
Corporate Records Management
Custodian of:
Articles of Incorporation
Bylaws
Board resolutions
Shareholder records
Corporate registers
Maintain official corporate documentation and archives.
Shareholder Relations
Coordinate Annual General Meetings (AGMs).
Manage shareholder communications.
Support proxy processes,
voting, and shareholder resolutions.
Governance Advisory
Advise the Board and senior leadership on governance matters.
Recommend governance best practices.
Support director onboarding, training, and evaluation processes.
Risk and Ethics Oversight
Ensure governance processes support ethical conduct.
Help monitor conflicts of interest disclosures.
Support compliance and risk management reporting.
Subsidiary Governance
Maintain governance records for subsidiaries.
Coordinate director appointments and resolutions across legal entities.
Ensure local statutory compliance.