– STORES IN-CHARGE – CONSUMABLES

Position: Stores In-Charge – Consumables

Department: Stores

Reporting To: Plant Head / Management

Team Managed: 1 Store Assistant + 7 Store Helpers

Total Team: 8

Location: Coimbatore

Experience: 5–8 years in Stores / Inventory Management

Qualification: Any Degree / Diploma

1. JOB PURPOSE

To take complete responsibility for the day-to-day operation and control of the Consumable Stores, including stock accuracy, receipt, storage, issue, documentation, SAP entries, inventory verification and supervision of the Stores team. The Stores In-Charge will be accountable for the physical stock and system stock of all consumable items under his custody and for ensuring smooth supply of consumables to Production, Maintenance and other departments.
1. TEAM MANAGEMENT

The Stores In-Charge will directly supervise: 1 Store Assistant

7 Store Helpers

Responsibilities for the Team

Allocate daily duties to the Store Assistant and Store Helpers.

Ensure adequate manpower is available during working hours.

Monitor attendance, punctuality and discipline.

Train team members in proper material handling and stores procedures.

Ensure proper housekeeping and 5S.

Monitor individual performance and productivity.

Ensure no unauthorized person handles or removes materials.

Take responsibility for the overall performance of the Stores team.

1. KEY RESPONSIBILITIES

A. Overall Consumable Stores Control Take complete charge of all consumable stores operations.

Maintain accurate stock of all consumable materials.

Ensure proper identification, storage and bin location for every item.

Ensure physical stock matches SAP/system stock.

Prevent stock shortage, excess stock, damage and pilferage.

Maintain proper control over high-value and critical consumables.

B. Material Receipt

Receive materials against approved Purchase Orders.

Verify quantity and condition of materials.

Coordinate with Purchase and Accounts for documentation.

Ensure proper receipt entry in SAP Business One.

Report shortages, excess quantities or damaged materials immediately.

C. Material Issue

Issue materials only against authorized requisitions.

Ensure correct material and quantity are issued.

Maintain department-wise consumption records.

Ensure all issues are entered into SAP/system on the same day.

Monitor abnormal or excessive consumption and report to Management.

D. Stock Verification





Conduct regular physical stock verification.

Ensure monthly stock verification is completed.

Reconcile physical stock with SAP stock.

Investigate all stock differences.

Prepare stock variance reports and obtain approval for adjustments.

Maintain zero unexplained stock variance.

E. Reorder & Stock Planning

Establish and maintain minimum and maximum stock levels.

Prepare regular reorder/shortage reports.

Identify critical items before stock-out.

Coordinate with Purchase for timely replenishment.

Monitor consumption patterns.

Identify slow-moving, non-moving and obsolete items.

F. SAP Business One

Ensure timely and accurate receipt and issue entries.

Maintain correct item codes and units of measurement.

Monitor stock balances in SAP.

Generate stock reports as required by Management.

Coordinate with Accounts/Purchase/SAP team regarding discrepancies.

1. STORES ORGANIZATION

The Stores In-Charge shall ensure: Proper bin/location system.

Clear identification and labeling of materials.

Proper stacking and segregation.

FIFO wherever applicable.

Safe storage of lubricants, chemicals, electrical items and other sensitive materials.

Proper housekeeping and 5S.

Clean and obstruction-free stores.

Controlled access to the Stores.

1. CONSUMABLE ITEMS UNDER CONTROL

The stores may include:

Maintenance consumables

Electrical consumables

Hardware and fasteners

Bearings and machine spares

Lubricants and oils

Hand tools

Plumbing materials

PPE and safety materials

Cleaning materials

Machine maintenance items

General factory consumables

1. DAILY RESPONSIBILITIES

The Stores In-Charge should ensure every day: Opening stock / critical stock position is reviewed.

Pending receipts are checked.

Material issues are properly authorized.

SAP entries are completed.

Critical shortages are reported.

Stores team duties are allocated.

Housekeeping is checked.

Stock discrepancies are investigated.

Production/Maintenance requirements are attended to without unnecessary delay.

1. MONTHLY RESPONSIBILITIES





Complete physical stock verification. Reconcile physical stock with SAP.

Submit stock variance report.

Submit slow/non-moving stock report.

Review minimum/maximum levels.

Review excess consumption.

Review critical stock.

Review team performance and manpower utilization.

Submit monthly consumable consumption report to Management.

1. KEY PERFORMANCE INDICATORS

KPI Target Physical vs SAP Stock Accuracy ≥ 99%

Unexplained Stock Variance Zero

Critical Consumable Stock-out Zero

Same-day SAP Entry 100%

Monthly Stock Verification 100%

Unauthorized Material Issue Zero

Proper Bin/Item Identification 100%

Stores 5S / Housekeeping 100%

Timely Reorder Reporting 100%

1. AUTHORITY & ACCOUNTABILITY

The Stores In-Charge has the authority to: Allocate duties to Stores staff.

Control access to the Stores.

Reject receipt of materials with quantity/documentation discrepancies and report the matter.

Stop unauthorized material issues.

Recommend stock level changes based on consumption.

Recommend disciplinary action for repeated negligence by Stores staff.

The Stores In-Charge is personally accountable for unexplained stock shortages, unauthorized material movement and poor stores control.

1. REQUIRED SKILLS

Strong knowledge of consumable inventory management. Good understanding of manufacturing stores.

SAP Business One knowledge preferred.

Good Excel knowledge.

Strong stock reconciliation skills.

Good team-management and leadership ability.

Good communication and coordination skills.

Solid discipline and attention to detail.

High integrity and accountability.

1. IDEAL CANDIDATE

The ideal candidate should be a hands-on Stores professional who can independently manage an 8-member Stores team, maintain accurate consumable inventory and ensure uninterrupted availability of materials to Production and Maintenance. He should be capable of managing both the people and the stock, rather than functioning only as a clerical Stores employee.

Job Types: Full time, Permanent

Pay: ₹30,000.00 - ₹50,000.00 per month

Benefits

- Cell phone reimbursement
- Commuter assistance
- Leave encashment
- Provident Fund

Ability to commute/relocate:
- Coimbatore, Tamil Nadu: Reliably commute or planning to relocate before starting work (Preferred)

Language:
- Tamil,English,Hindi (Required)

Work Location: In person

📌 Stores Incharge (Coimbatore)
🏢 Aquatek Sanitary fittings, India
📍 Coimbatore