Monthly Payroll Processing

- Process monthly payroll for employees across multiple branches and locations.

- Collect, verify, consolidate, and validate monthly salary inputs.

- Ensure accurate processing of basic salary, HRA, allowances, incentives, deductions, LOP, arrears, revisions, and recoveries.

- Verify new joiners, transfers, promotions, increments, and employee exits before payroll processing.

- Ensure payroll is processed within the defined monthly payroll calendar.

1. Attendance &
- Leave Management

- Collect and verify biometric attendance data from branches.

- Monitor attendance, late coming, absenteeism, LOP, leave, weekly offs, and holidays.

- Coordinate with Branch Managers and HR teams for attendance corrections and approvals.

- Ensure attendance data is properly reconciled before salary processing.

- Monitor leave balances and ensure approved leave is correctly reflected in payroll.

1. Employee Master Data

- Maintain accurate employee master data relating to:

- Employee ID

- DOJ/DOL

- Designation

- Department

- Branch/Location

- Salary structure

- Bank details

- PAN/Aadhaar and other statutory details

- EPF/UAN

- ESIC/IP number

- Professional Tax details

- Update employee master data for transfers, promotions, increments, salary revisions, and other changes.

1. Incentive &
- Variable Pay

- Collect and verify monthly incentive statements from respective departments.

- Coordinate with Sales, Service, Parts, and other functional teams for incentive inputs.

- Validate incentive calculations against approved incentive structures.

- Ensure approved incentives are correctly included in payroll.

1. Statutory Compliance

Coordinate with the HR/Finance team for payroll-related statutory compliance, including:

- EPF / PF

- ESIC

- Professional Tax

- TDS

- Labour Welfare Fund

- Other applicable statutory deductions and contributions.

Ensure payroll data reconciles with statutory returns and challans.

1. Full &




- Final Settlement

- Process Full &
- Final settlements for resigned, retired, terminated, and separated employees.

- Calculate:

- Salary payable

- LOP

- Leave encashment

- Incentives

- Gratuity, wherever applicable

- Notice-period recovery/pay

- Loans/advances

- Other recoveries

- Coordinate with HR, Finance, and concerned departments for clearance and settlement.

1. Payroll Reconciliation

- Reconcile payroll with attendance and employee master data.

- Verify total headcount and monthly salary payout branch-wise.

- Identify discrepancies in salary, employee count, deductions, incentives, and arrears.

- Prepare reconciliation between payroll register, bank payment file, and accounting records.

- Ensure the final payroll total matches the approved monthly payout.

1. Payroll MIS &
- Reporting

Prepare regular payroll-related MIS reports such as:

- Branch-wise headcount

- Branch-wise salary cost

- Department-wise salary cost

- New joiners

- Separations

- Transfers

- Promotions

- Increment statements

- LOP report

- Incentive report

- Overtime, where applicable

- Attendance summary

- Payroll variance report

- Statutory deduction summary

- Monthly salary payout statement

1. Coordination with Branches

- Coordinate with Branch Managers, HR representatives, and functional heads for timely submission of payroll inputs.

- Follow up on pending attendance corrections, leave approvals, incentives, and other salary inputs.

- Ensure all branches comply with the monthly payroll cut-off dates.

1. Payroll System / HRMS

- Maintain payroll and employee records in the Company's HRMS/Payroll system.

- Ensure proper integration/reconciliation between biometric attendance, HRMS, and payroll.

- Troubleshoot payroll-related system issues and coordinate with IT/software vendors where required.

Pay: ₹25,000.00 - ₹28,000.00 per month

Perks

- Health insurance

- Leave encashment

- Life insurance

- Provident Fund

Work Location: In person

📌 Sr. Executive HR - Payroll (Vijayawada)
🏢 Varun Motors
📍 Vijayawada