Provide support in managing administrative processes to ensure effective office operations.
1. Facility Assistance:
Support facility management tasks, including office maintenance, security, and ensuring a comfortable work environment. Assist in coordinating facility-related projects and tasks.
1. Logistics arrangement:
Travel (air and ground), ticketing and accommodation.
1. Team Collaboration:
Collaborate with the General Administration team to ensure office and facility-related tasks are effectively managed. Work alongside colleagues to enhance the organization's administrative efficiency.
1. Event Participation:
Participate in planning and coordinating company events and meetings. Assist in event preparations and ensure they run smoothly.
1. Vendor Interaction:
Interact with vendors and service providers under the guidance of the team. Assist in maintaining positive relationships with external vendors.
1. Safety Awareness:
Promote safety awareness and follow safety guidelines in the workplace.
Report any safety concerns or incidents to the relevant authorities.
1. Documentation:
Assist in maintaining accurate and up-to-date records related to administrative tasks and facility management. Processing of the invoices on a weekly basis on software.
1. Efficiency Support:
Identify opportunities for process improvements and contribute to enhancing the department's efficiency.
1. Communication:
Maintain open and effective communication with team members, colleagues, and external parties.
1. Reporting:
Provide regular updates on tasks and activities to the General Administration team and senior management. Generating reports monthly reports and as per requirement.
Preferred candidate profile
Min. of 6-8 years of relevant experience in office administration
Knowledge of administrative tasks and procedures.
Understanding of basic facility management concepts.