- Company: BAI Infosolutions Private Limited – CoTrav
- Location: Gurugram, Haryana (DLF Cyber City – On-site)
- Experience: 3+ years in accounts payable and vendor finance
- Industry: Corporate Travel & Mobility Services

ABOUT THE ROLE You own CoTrav's payables function: the controls that protect cost, the compliance that protects the company, and the payment discipline that protects supplier relationships.

In a travel business, supplier cost is the largest line on the P&L; and the easiest place to leak money — through unchecked rate deviations, duplicate claims, unadjusted advances and missed input credit. Your job is to make sure that does not happen, at volume, reliably.

You will also own the working-capital side of payables: payment scheduling against collections, advance exposure on events, and the terms CoTrav negotiates with suppliers.

KEY RESPONSIBILITIES

1. Function & Control Ownership

- Own the end-to-end AP cycle: invoice intake, verification, booking, approval, payment and reconciliation.
- Design and enforce AP controls: verification standards, approval matrix, duplicate-payment prevention, advance adjustment discipline and rate-deviation escalation.
- Own AP performance metrics: processing TAT, ageing, unreconciled balances, advance exposure and cost-leakage recovery.

2. Cost Assurance

- Own cost assurance across supplier categories — ensure CoTrav pays only for services delivered, at contracted rates.
- Run analysis to identify leakage patterns and recover overcharges, duplicate claims and unadjusted advances.
- Work with Operations and Vendor Sourcing on rate card governance and penalty application.

3. Statutory Compliance

- Own GST compliance on inward supply: RCM application, input credit reconciliation, vendor compliance follow-up and coordination on returns.
- Own TDS compliance: correct section and rate application, deposits, returns and certificate issuance.
- Support statutory, internal and tax audits with complete documentation and reconciliations.

4.



Working Capital & Vendor Relationships

- Plan payment cycles against cash position and collections, in coordination with the Finance Manager.
- Manage advance exposure, particularly on MICE and event programmes, and ensure timely adjustment.
- Support negotiation of vendor credit terms with commercial data on volume and payment history.
- Manage escalated vendor disputes and settlement discussions.

5. Process, Systems & Team

- Drive automation and system improvement with Technology to reduce manual processing and reconciliation effort.
- Own AP SOPs and documentation standards.
- Supervise, train and develop AP Executives and Associates.

REQUIREMENTS

- B.Com / M.Com / MBA (Finance); CA Inter or equivalent is an advantage.
- 3+ years in accounts payable including supervisory responsibility.
- Strong practical knowledge of GST (RCM, input credit, reconciliation) and TDS.
- Demonstrated record of cost recovery, leakage reduction or AP process improvement.
- Advanced Excel and ERP capability; comfortable with large-volume reconciliation.
- Experience in a high-transaction-volume workplace; travel or hospitality is an advantage.

KEY SKILLS & COMPETENCIES

- AP process design and control
- Cost assurance and leakage recovery
- GST and TDS compliance ownership
- Working capital and payment planning
- Vendor dispute and settlement management
- Audit management
- Team supervision and process automation

WHAT SUCCESS LOOKS LIKE

- Cost leakage is identified and recovered, with a measurable value against your name each quarter.
- Input credit is claimed in full and on time, with vendor non-compliance followed up in-month.
- Advance exposure on events is tracked and adjusted, with no ageing unadjusted advances.
- Vendors are paid predictably, which shows up in the rates and service Operations can secure.
- AP closure and audits run without findings on documentation or control.

Pay: ₹30,000.00 - ₹40,000.00 per month

Benefits

- Cell phone reimbursement
- Provident Fund
- Work from home

Work Location: In person

📌 Senior Accounts Payable (Gurugram)
🏢 BAI Infosolutions Private
📍 Gurugram