Description:

Position : Purchase Associate

Location : Vapi

Experience: 3 - 5 Years

Industries: Chemical

Responsibilities:

- Monitor and manage daily Purchase Requisitions (PRs) for all plant procurement requirements.
- Verify PRs for make/brand, technical specifications, machine/application, quantity, department, and other relevant requirements.
- Identify suitable vendors and send enquiries for quotations.
- Obtain and evaluate vendor quotations and prepare comparative statements.
- Negotiate with suppliers regarding price, payment terms, delivery schedule,quality, and other commercial terms and conditions.
- Prepare Purchase Orders and related DMS documentation and coordinate the approval process. Release approved POs to vendors and obtain order confirmation.
- Prepare and maintain pending PO reports and regularly follow up with vendors for material delivery.
- Coordinate with transporters and vendors to ensure timely movement and receipt of materials.
- Ensure materials are delivered on time and as per approved specifications and quality requirements.
- Provide regular PR and PO status updates to user departments.
- Process and coordinate advance payment requests with Head Office and Accounts.




- Follow up on rejected materials and coordinate with suppliers for replacement and corrective action.
- Review and close unwanted or obsolete pending PRs and POs after confirmation from concerned departments.
- Coordinate with the Accounts Department for outstanding payments and advance payments.
- Manage and coordinate AMC renewals for Vapi, Tarapur, and Silvassa Plants.
- Conduct vendor visits for vendor development and assessment of manufacturing capabilities and processes.
- Prepare periodic MIS reports related to procurement, pending orders, deliveries, and vendor performance.
- Ensure compliance with applicable GST and MSME requirements.

Required Skills

- Purchase & Procurement Management
- Vendor Development & Vendor Management
- RFQ / Enquiry Management
- Quotation Analysis & Comparative Statement Preparation
- Commercial Negotiation
- Purchase Order Management
- Capex & Project Procurement
- Material & Delivery Follow-up
- AMC Management
- MIS Reporting
- GST & MSME Compliance
- Robust Coordination & Communication Skills
- MS Excel / ERP / Purchase Management Software
- Problem Solving and Follow-up Skills
- Cross Functional Coordination

Qualification: Any Graduation Pay: Up to ₹500,000.00 per year

Work Location: In person

📌 Purchase Associate (Vapi)
🏢 Quality HR India
📍 Vapi