– PERSONAL SECRETARY

Position: Personal Secretary

Reporting To: Director & CEO

Location: Worli – Mumbai

Employment Type: Full-Time

Experience: 2–5 years of relevant experience as a Personal Secretary, Executive Assistant, Secretary, Management Assistant, or similar role

Qualification : Graduate in any discipline; additional certification in Secretarial/Office Administration preferred

Job Purpose The Personal Secretary will provide comprehensive administrative, organizational, and secretarial support to senior management. The role requires effective calendar and schedule management, correspondence handling, meeting coordination, travel arrangements, documentation, follow-ups, and coordination with internal and external stakeholders.

The incumbent should demonstrate a high level of professionalism, confidentiality, organization, communication skills, and the ability to manage multiple priorities independently.

Key Responsibilities

- Manage and maintain the Director/Senior Management's daily calendar and appointments, Schedule meetings, calls, reviews, and business engagements.
- Coordinate appointments with internal teams, clients, vendors, and external stakeholders.
- Provide timely reminders and updates regarding important meetings and commitments.
- Prepare meeting notes/minutes wherever required.
- Track action points arising from meetings and follow up with concerned stakeholders.
- Arrange domestic and international travel, including flights, hotels,



transportation, and itineraries & maintain records of travel-related documents and expenses.
- Assist in preparation of reports, presentations, MIS, and management updates.
- Maintain trackers for important assignments, deadlines, and follow-ups.
- Support day-to-day administrative requirements of the management office.
- Maintain a tracker of pending tasks and commitments.
- Follow up with respective departments/persons to ensure timely completion.
- Assist management in monitoring important deadlines and deliverables.
- Maintain strict confidentiality of business, financial, employee, client, and management information.
- Ensure sensitive documents and information are handled securely.

Key Skills & Competencies

- Excellent verbal and written communication skills, solid organizational and time-management abilities.
- Excellent calendar and appointment management skills & strong follow-up and coordination skills.
- Proficiency in MS Office, particularly Word, Excel, PowerPoint, and Outlook/email.
- Good documentation and presentation skills.
- High level of integrity, discretion, and confidentiality.
- Ability to work independently with minimum supervision.

Preferred Experience

Candidates with experience supporting Directors, CXOs, Business Heads, Promoters, or Senior Management will be preferred.

Benefits

- Health insurance
- Life insurance
- Provident Fund

Work Location: In person

📌 Personal Secretary (Worli)
🏢 Grasper Global Private
📍 Worli