Personal & Executive Assistant to Director

Location: Pune, Maharashtra

Experience: 2–5 Years

Employment Type: Full-time

Joining: Immediate / Negotiable

About the Role

We are looking for a proactive, organised and dependable Personal & Executive Assistant to support the Director across business and personal responsibilities.

Key Responsibilities

- Manage the Director’s calendar, meetings, appointments, travel and daily priorities.
- Track tasks, deadlines and follow-ups.
- Coordinate with clients, consultants, engineers, vendors, authorities and production teams.
- Handle calls, emails, WhatsApp communication and documentation.
- Prepare emails, reports, presentations, meeting notes and trackers.
- Maintain Excel/Google Sheets and digital records.
- Support invoices, payments, expenses and other administrative follow-ups.
- Assist with film production coordination, schedules, artists/crew and vendors.
- Handle selected personal appointments and maintain confidentiality.

Requirements

- Graduate in any discipline with 2–5 years of experience as an Executive Assistant, Personal Assistant, Management Assistant or Business Coordinator.




- Excellent verbal and written communication skills.
- Good command of English and Hindi; Marathi preferred.
- Proficiency in MS Office/Google Workspace, Excel, Word and email/calendar management.
- Strong organisation, multitasking, follow-up and time-management skills.
- Qualified, confident and comfortable interacting with senior professionals.
- Ability to work independently and handle multiple priorities.
- High level of confidentiality and discretion.

Preferred: Experience in consultancy, engineering, infrastructure, real estate, media, entertainment or film production. Pay: ₹20,000.00 - ₹25,000.00 per month

Application Question(s)

- Do you have 2–5 years of experience as an Executive Assistant, Personal Assistant, or Management Assistant?
- Have you directly managed a Director/MD’s calendar, meetings, travel, and daily follow-ups?
- Are you comfortable coordinating with clients, vendors, consultants, and other external stakeholders?
- What is your current salary, expected salary, and notice period?

Work Location: In person

📌 Personal & Executive Assistant to Director (Pune)
🏢 Recruitment Hub 365
📍 Pune