Location: Mathura / Vrindavan

Experience: 3–7 Years

Employment Type: Full-Time

Reporting To: Director

About the Role

We are looking for a highly confident, smart, proactive and well-spoken Executive Personal Assistant to work closely with the Director.

This is not a routine administrative role. We are looking for someone who can think ahead, stay one step ahead of the Director, manage schedules, coordinate people, capture important discussions and ensure that commitments and follow-ups are never missed.

The ideal candidate should have a strong personality, excellent communication skills and the confidence to interact with senior professionals, business associates, clients, consultants and internal teams.

Key Responsibilities

- Calendar & Schedule Management

Manage the Director's daily calendar, meetings, appointments and travel schedules.

Proactively remind the Director about upcoming meetings, commitments and key deadlines.

Organize the day efficiently and highlight priority meetings and tasks.

Coordinate and reschedule meetings whenever required.

- Meeting & Conference Call Management

Attend important meetings and conference calls with the Director.
- Take clear, structured and accurate notes/minutes during meetings.

Capture key decisions, commitments, responsibilities and deadlines.

Prepare and circulate meeting summaries and action points.

Maintain a follow-up tracker and ensure pending actions are followed up.

- Communication & Coordination

Communicate confidently with senior management, clients, brokers, consultants, vendors and business associates.

Handle calls, WhatsApp messages and emails professionally.

Draft messages, emails, meeting notes and other business communication on behalf of the Director.

Coordinate between the Director and various departments/teams.

- Proactive Follow-Up

Track important commitments made by the Director and by others to the Director.

Follow up with concerned people without waiting for instructions.





Bring pending matters to the Director's attention at the right time.

Maintain confidentiality regarding business discussions and personal matters.

- Personal & Business Assistance

Assist the Director in managing both business and selected personal schedules.

Coordinate travel arrangements, meetings, events and appointments.

Prepare information, documents and presentations required for meetings.

- Maintain important contacts and information in an organized manner.

What We Are Looking For The ideal candidate should be:

Very confident, bold and presentable

- Excellent in spoken and written English

Strong in Hindi communication as well

Excellent at interpersonal communication

Smart, alert and quick at understanding situations

Highly organized and detail-oriented

Proactive rather than waiting for instructions

Comfortable speaking with senior executives and professionals

Good at multitasking and handling pressure

Able to maintain complete confidentiality

Positive at taking notes and converting discussions into actionable tasks

Tech-savvy and comfortable with WhatsApp, Email, Google Calendar, MS Office/Google Workspace and video conferencing

Able to politely but firmly follow up with people

Available and flexible when business requirements demand it

Most Important Qualities

Confidence | Communication | Intelligence | Proactiveness | Organisation | Discretion | Follow-up | Professionalism

We are specifically looking for someone who can anticipate what the Director may need, remind him before he has to ask, and ensure that important things do not fall through the cracks.

Candidate Profile

Preferred

Graduate / Postgraduate

3–7 years of experience as an Executive Assistant, Personal Assistant, Executive Secretary or similar role

Prior experience working directly with a Director, Promoter, Founder or Senior Executive will be an advantage

Strong command of English and Hindi

Compensation

Salary: Competitive and commensurate with experience and capability.

- The right candidate can expect a high-responsibility, high-trust role with significant interaction with senior business stakeholders.

📌 Personal Assistant to Director (Mathura)
🏢 MMI Softwares
📍 Mathura