PERSONAL ASSISTANT (PA) – ESTATE DEPARTMENT

Position Overview

We are looking for a professional, organized and proactive Personal Assistant to provide administrative and coordination support to the Head – Estate Department and ensure smooth day-to-day functioning of Estate-related activities across the University.

Educational Qualification & Experience

Bachelor’s degree in any discipline with minimum 5 years of relevant experience as a Personal Assistant, Executive Assistant or Secretary Experience in a university, educational institution, real estate, facilities or infrastructure environment will be preferred.

Key Responsibilities

- Manage the Head – Estate’s calendar, meetings, appointments and daily schedules.
- Coordinate with Estate, Engineering, Maintenance, Security, Housekeeping and other University departments.
- Draft letters, emails, reports, presentations, notices and official communications.
- Maintain confidential records, files, documents and Estate-related correspondence.
- Coordinate meetings,



prepare minutes and track action items and follow-ups.
- Follow up on maintenance, infrastructure, vendor and facility-related matters as directed.
- Coordinate with contractors, vendors and external stakeholders when required.
- Assist with reports, MIS, documentation and departmental reviews.
- Handle sensitive information with confidentiality and discretion.
- Undertake other administrative responsibilities assigned by the Head – Estate.

Required Skills

- Excellent communication and qualified drafting skills.
- Fluency in English, Hindi and Gujarati is Mandatory.
- Preference will be given to local candidates of Vadodara.
- Proficiency in MS Word, Excel and PowerPoint is Mandatory
- Strong coordination, follow-up and time-management skills.
- Ability to multitask, prioritize and work independently.
- Strong confidentiality, discretion and attention to detail.

📌 Personal Assistant - Estate (Vadodara)
🏢 Parul University
📍 Vadodara