Job Overview:

Our client is seeking an Operations Assistant (QuickBooks) to serve as the operational backbone for a dynamic commercial real estate development company, managing high-volume financial transactions and keeping critical systems organized across multiple entities.

This role combines bookkeeping expertise with transaction coordination and administrative support, giving you ownership over QuickBooks accuracy, vendor communication, property research, and day-to-day operations that directly impact deal flow and investor reporting. You will work independently while supporting a business owner who values precision, proactive communication, and can hit the ground running with catch-up work before transitioning to ongoing maintenance.

Schedule: Flexible business hours with availability around 12:00 PM Central Time; Part-time role

Responsibilities:

- Reconcile and categorize all transactions in QuickBooks for two separate entities on a weekly or monthly basis.
- Manage high-volume wire transfers, including outgoing deposits for property acquisitions and incoming refunds for deals that don't close.
- Track and label credit card expenses, deposits, and loan-related transactions with complete accuracy.
- Prepare profit and loss statements and balance sheets on demand for bank financing requests.
- Perform historical cleanup of QuickBooks records from January 1st to present to ensure CPA-ready books at year-end.
- Coordinate with escrow companies, lenders, and general contractors to keep transactions moving forward.
- Search and pull property ownership information using CoStar, LandVision, and ZoomInfo from provided databases.
- Organize and maintain company databases and digital filing systems within Google Drive.
- Provide administrative support, including research, supplier follow-ups,



and operational task management.
- Communicate directly with vendors and service providers as needed to support deal operations.

Requirements:

- Bookkeeping experience with strong QuickBooks proficiency.
- Proven ability to manage high-volume financial transactions with accuracy and attention to detail.
- Experience reconciling accounts, categorizing expenses, and maintaining organized financial records.
- Excellent written and verbal English communication skills for vendor and service provider interaction.
- Comfortable working independently with minimal supervision in a rapid-paced environment.
- Strong organizational skills and ability to manage multiple entities or accounts simultaneously.
- Reliable internet connection and hardware setup for remote work.

Preferred Qualifications:

- Experience in real estate, property development, or construction industry bookkeeping.
- Familiarity with CoStar, LandVision, or ZoomInfo for property research.
- Previous virtual assistant or transaction coordination experience.
- Experience working with US-based clients or understanding of commercial real estate terminology.

Independent Contractor Perks:

- Permanent work from home
- Immediate hiring

Note: Please click the "Apply" button to complete your application, including the assessment questions, technical check, and voice recording. Your hourly pay rate will be established based on your performance in the application process; submissions with all requirements fulfilled will receive priority review.

One application, multiple possibilities: When you apply, our team reviews your background against all current openings, not just this one! If a different role fits your skills, we'll get in touch! We also encourage you to keep exploring our job board and apply directly to any position that excites you.

📌 Operations Assistant (QuickBooks) (India)
🏢 BruntWork
📍 India