Office & Operations Administrator

Location: Hyderabad, India

Team: R&D;

Employment Type: Full time

About the Role

We are looking for a proactive, organised and resourceful Office & Operations Administrator to support the smooth running of our India operations in Hyderabad.

This is a hands-on role for someone who can take ownership of administrative and operational matters, coordinate effectively with employees and external providers, and independently work through tasks and problems to find practical solutions.

The role will work closely with management and employees across a range of operational activities, including employee administration, facilities, vendors, internal processes, documentation and operational projects.

We are looking for someone who goes beyond simply completing assigned administrative tasks - someone who can take ownership, investigate issues, coordinate the right people and see things through to completion.

Key Responsibilities

Operations & Administration

- Take ownership of day-to-day administrative and operational requirements for the office.
- Coordinate with building management, facilities providers, service providers and other external vendors.
- Ensure operational issues are identified, followed up and resolved in a timely manner.
- Coordinate access, facilities, meeting spaces, services and other workplace requirements.
- Maintain appropriate records, documentation and operational information.
- Support management with administrative and operational tasks as required.
- Identify opportunities to improve administrative processes and make day-to-day operations more productive.

Employee Administration
- Coordinate employee onboarding activities.
- Collect and maintain required employee information and documentation.
- Create and maintain employee records in Zoho People.
- Maintain relevant employee administration, including leave, attendance and other records.
- Coordinate joining formalities, access, equipment and other practical requirements for new employees.
- Support employees with routine administrative and operational queries.
- Ensure employee information and records are kept accurate and up to date.

Vendor & Service Provider Management
- Coordinate with external vendors and service providers on behalf of the company.
- Obtain and compare quotations where required.
- Follow up on ongoing services, renewals,



issues and outstanding actions.
- Maintain appropriate records of vendors, agreements, renewals and key contacts.
- Escalate significant service, cost or contractual issues to management.
- Develop a good understanding of the company's regular operational service providers and requirements.

Operational Projects & Research A key part of the role will be taking ownership of operational tasks and projects assigned by management.

This may include

- Researching options and gathering information on a particular requirement.
- Speaking with vendors, service providers or relevant external parties.
- Comparing available options, costs and practical considerations.
- Investigating administrative, operational or compliance-related questions.
- Preparing a concise summary of findings and recommendations for management.
- Coordinating implementation once a decision has been made.
- Tracking actions through to completion.

The expectation is that when given a problem or requirement, you can figure out what needs to be done, identify the right people to speak to, gather the necessary information and come back with a practical way forward. Compliance & External Coordination
- Maintain an operational calendar covering relevant renewals, deadlines and administrative requirements.
- Coordinate with external payroll, finance, legal and compliance providers when required.
- Gather information and documentation required by external providers.
- Support the administration and documentation of company policies and processes.
- Research and coordinate operational compliance requirements as requested by management.
- Maintain appropriate records of significant company documents, agreements, renewals and certifications.

The role will coordinate these activities but will not be responsible for specialist legal, tax, accounting or statutory advice. Assets & Procurement Administration
- Maintain records of company assets and equipment.




- Coordinate allocation and return of equipment during employee onboarding.
- Coordinate procurement of approved business and workplace requirements.
- Obtain quotations and coordinate purchases where required.
- Maintain appropriate records of purchases and operational expenses.
- Coordinate with the external finance/accounting provider where supporting documentation is required.

Employee & Workplace Experience
- Help ensure employees have a professional and well-organised workplace experience.
- Act as a point of contact for practical workplace and administrative matters.
- Work with relevant external providers to resolve workplace issues rather than simply passing problems on to management.

Requirements
- 3-5 years of experience in office operations, administration, business operations, HR administration or a similar role.
- Strong organisational and coordination skills.
- Excellent follow-through and attention to detail.
- Good written and verbal communication skills.
- Comfortable communicating with employees, vendors and external service providers.
- Strong working knowledge of Microsoft Office, particularly Excel.
- Comfortable working with administrative and business systems.
- Ability to work independently with limited supervision.
- A proactive and practical approach to solving problems.
- Ability to research unfamiliar topics and present clear findings.
- High level of discretion when handling employee and company information.

Desirable Experience
- Experience working in a small or growing technology company.
- Experience with Zoho People or similar employee management platforms.
- Experience coordinating vendors and external service providers.
- Experience with employee onboarding and administration.
- Exposure to HR, finance or compliance administration.
- Experience taking ownership of operational projects.

Compensation & Benefits
- Competitive salary based on experience and suitability for the role.
- Qualified working environment within a growing technology organisation.
- Opportunity to take increasing ownership as the organisation grows.
- Health Insurance

How to Apply Please send your CV to [email protected] with the subject line:

Application - Office & Operations Administrator - Hyderabad

Pay: ₹30,000.00 - ₹50,000.00 per month

Benefits

- Health insurance

Work Location: In person

📌 Office & Operations Administrator (Hyderabad)
🏢 Hutchison
📍 Hyderabad