Department: Management / Administration

Location: Samrala, Punjab

Reporting To: Managing Director

Job Summary

We are looking for a responsible and organized Executive Assistant to the Managing Director who can coordinate between different departments, follow up on assigned tasks, maintain trackers and reports, and ensure that important activities are completed on time.

Key Roles & Responsibilities

- Coordinate with Accounts, Sales, Production, HR, Tender and Purchase departments.
- Follow up on daily tasks, targets and pending activities assigned by management.
- Maintain daily and weekly task trackers and status reports.
- Coordinate with customers and vendors regarding payments, orders, deliveries and pending matters.
- Follow up with the Production team regarding production planning, targets and progress.
- Coordinate with HR regarding recruitment, employee issues and assigned HR activities.
- Monitor important deadlines, meetings, follow-ups and commitments.
- Prepare daily EOD reports and provide updates to management.
- Maintain records, documents, spreadsheets and other management-related information.
- Coordinate internal communication between management and different departments.
- Handle official emails, correspondence and management-related documentation.
- Identify delays or pending matters and escalate them to the Managing Director.
- Assist management in preparing reports, presentations, MIS and other business documents.
- Attend meetings when required and record important action points and follow-ups.




- Maintain confidentiality of company and management information.
- Perform other tasks assigned by the Managing Director.

Required Skills
- Good communication and coordination skills
- Strong follow-up and task-management ability
- Good knowledge of MS Excel and MS Office
- Valuable email drafting and documentation skills
- Ability to prepare and maintain reports and trackers
- Good organizational and time-management skills
- Ability to communicate with employees, customers and vendors professionally
- Ability to handle multiple tasks and deadlines
- Problem-solving and decision-making ability
- Professional attitude and confidentiality

Education

Graduate in any discipline

Candidates with relevant experience in Executive Assistant / Admin / Coordination / Operations roles will be preferred.

Experience

1–3 years of relevant experience preferred.

Freshers with excellent communication, Excel and coordination skills may also be considered.

Key Performance Areas (KPIs)

- Timely completion of assigned tasks
- Department-wise follow-up effectiveness
- Accuracy of reports and trackers
- Timely submission of EOD/weekly reports
- Follow-up of customer/vendor/payment matters
- Production and operational follow-up
- Timely escalation of pending or critical issues
- Overall coordination with departments and management

Pay: ₹18,000.00 - ₹25,000.00 per month

Benefits

- Cell phone reimbursement
- Health insurance
- Life insurance

Work Location: In person

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