Job Title: Document Controller & Logistics Executive

Department: Supply Chain & Logistics

Reports To: Logistics Manager / Supply Chain Head

Employment Type: Full-Time

Job Summary

We are seeking a detail-oriented and proactive Document Controller & Logistics Executive to oversee our import/export documentation, freight coordination, and logistics compliance. In this dual-function role, you will ensure seamless international and domestic goods movement, strict adherence to customs regulations and E-Way bill requirements, and meticulous record-keeping across all logistics operations.

Key Responsibilities

1. Import & Export Documentation

Prepare, verify, and process trade documents, including Bills of Lading (B/L), Airway Bills (AWB), Commercial Invoices, Packing Lists, Certificates of Origin (COO), and Letters of Credit (L/C). Coordinate directly with customs clearance agents, freight forwarders, shipping lines, and port authorities to facilitate timely customs clearance.

Ensure correct Harmonized System (HS) code classifications, valuation declarations, and compliance with national and international trade regulations.

Monitor incoming and outgoing consignments, providing real-time tracking updates to internal and external stakeholders.

1. Domestic Logistics & E-Way Bill Management

Generate, update, and validate E-Way bills and transport documents on official government portals prior to dispatch. Verify shipment invoice details against physical consignments, transport vehicle numbers, and driver details to prevent transit discrepancies or delays.

Coordinate daily vehicle movement, loading schedules, and local transport assignments with third-party logistics (3PL) providers.

1. Document Control & Record Keeping

Establish and maintain a digital and physical filing system for all shipping,



trade, and tax-related documents. Maintain accurate registers for import/export logs, proof-of-export files, duty payment receipts, and GST/VAT compliance documents.

Prepare complete document sets for internal, statutory, and customs audits.

Record and update shipment status, inventory movements, and logistics data in the company ERP system (e.g., SAP, Tally, or Oracle).

1. Vendor Coordination & Claims

Communicate with carrier agencies and transporters to negotiate schedules and resolve transit issues. Assist in filing cargo insurance claims in cases of missing, damaged, or delayed goods.

Key Performance Indicators (KPIs)

Accuracy: Error-free import/export documentation and compliant E-Way bill generation.

Timeliness: On-time customs clearance and minimal demurrage/detention costs.

Audit Readiness: Complete and easily retrievable physical and digital record archives.

Requirements & Qualifications

Education: Bachelor’s degree in Supply Chain Management, Logistics, Business Administration, Commerce, or a related field.

Experience: 3+ years of hands-on experience in import/export documentation, shipping, and logistics execution.

Technical Proficiency

In-depth working knowledge of E-Way bill portals and customs clearance procedures.

Practical experience with ERP systems (e.g., SAP, Tally, or Microsoft Dynamics).

Advanced proficiency in MS Office (specifically MS Excel and Word).

Industry Knowledge: Firm understanding of Incoterms 2020, customs regulations, shipping documentation standards, and tariff codes.

Soft Skills

Exceptional attention to detail and organizational skills.

Solid communication and negotiation abilities.

Capability to prioritize tasks and work under strict deadlines

Pay: ₹15,000.00 - ₹20,000.00 per month

Work Location: In person

📌 Logistics Executive and Document controller (Kollam)
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