Job Summary

We are looking for an organized and detail-oriented Invoice Coordinator. The role will be responsible for preparing, coordinating, verifying, and tracking invoices related to our marine services and ensuring timely submission to customers.

Key Responsibilities

- You will be assigned specific PICs (Persons in Charge) and will be responsible for coordinating the invoices related to their assigned PICs.
- Collect and verify all required supporting documents from the concerned PICs before invoice preparation.
- Prepare and process invoices in SAP as per company procedures.
- Ensure invoices are properly submitted and uploaded in SAP and/or respective customer portals, as applicable.
- Coordinate with PICs and internal departments to obtain missing documents or clarify invoice-related information.
- Track the status of submitted and uploaded invoices and ensure timely completion.
- Maintain an updated invoice tracker for all assigned PICs.
- Follow up on rejected, pending, or returned invoices and coordinate with the concerned PIC to resolve discrepancies.
- Ensure that service reports, purchase orders, quotations, timesheets, delivery documents,



and other supporting documents are properly attached wherever required.
- Coordinate with the Accounts/Finance team regarding invoice submission, outstanding invoices, and payment status.
- Maintain proper records of all submitted and uploaded invoices for future reference.
- Support the team in month-end invoicing and ensure that all completed jobs are invoiced within the required deadlines.

Required Skills & Qualifications
- Bachelor's degree in Commerce, Finance, Accounting, Business Administration, or a related field.
- 0–3 years of experience in invoicing, billing, accounts coordination, or a similar role.
- Good knowledge of MS Excel and basic accounting principles.
- Experience with ERP/accounting software is an advantage.
- Good attention to detail and accuracy in handling financial documents.
- Positive communication and coordination skills.
- Ability to handle multiple invoices and tasks within deadlines.

Pay: ₹25,000.00 - ₹30,000.00 per month

Work Location: In person

📌 Invoice Coordinator (Palarivattom)
🏢 Master Systems
📍 Palarivattom