Export & Import Executive

Location: Vadodara, Gujarat

Employment Type: Full-Time

Work Mode: Work From Office

Qualification: Graduate

Experience: 2–5 Years

Notice Period: Immediate to 30 Days

Industry: Electrical Equipment

We are looking for an experienced Export & Import Executive to manage end-to-end EXIM operations, documentation, shipment coordination, and trade compliance for our electrical equipment business.

The ideal candidate should have hands-on experience in export/import documentation, customs clearance, DGFT regulations, freight coordination, and international trade processes . The role will involve close coordination with internal teams, freight forwarders, CHA, shipping lines, overseas customers, and suppliers to ensure smooth and timely movement of goods.

Key Responsibilities

- Manage end-to-end export and import processes , including documentation and shipment coordination.
- Prepare, verify, and maintain Commercial Invoices, Packing Lists, Certificate of Origin (COO), Bill of Lading (BL), AWB, and Letter of Credit (LC) documents .
- Coordinate with freight forwarders, CHA, shipping lines, transporters, and customs authorities for timely shipment execution and clearance.
- Ensure compliance with customs regulations, DGFT guidelines, and applicable international trade requirements .
- Track export and import shipments and provide timely status updates to internal stakeholders and customers.
- Handle Advance Authorization, EPCG, export incentives, and other applicable trade benefits .
- Coordinate with Production, Stores, Sales, and Supply Chain teams to ensure timely dispatches.
- Manage communication and documentation with overseas customers and international suppliers .




- Maintain accurate records of import/export transactions and statutory documentation.
- Identify and resolve issues related to shipment delays, customs clearance, documentation, and logistics .
- Support freight and logistics cost optimization while maintaining service and compliance standards.

Key Performance Indicators (KPIs)
- On-time shipment execution
- Export/import documentation accuracy
- Customs clearance turnaround time
- Freight and logistics cost optimization
- Compliance with EXIM and regulatory requirements
- Customer and stakeholder satisfaction

Candidate Profile
- Graduate in any discipline.
- 2–5 years of relevant experience in Export & Import / EXIM operations.
- Hands-on experience in export/import documentation and shipping processes.
- Positive understanding of DGFT regulations, customs procedures, and international trade compliance .
- Experience coordinating with CHA, freight forwarders, shipping lines, and transporters .
- Working knowledge of Advance Authorization, EPCG, and export incentives will be preferred.
- Experience with Letter of Credit (LC) documentation and processing is an advantage.
- Strong coordination, documentation, communication, and problem-solving skills.
- Candidates from the electrical equipment/manufacturing/export-oriented industry will be preferred.
- Immediate joiners or candidates with a notice period of up to 30 days are preferred.

Required Skills Export & Import Operations | EXIM | Export Documentation | Import Documentation | Customs Compliance | DGFT Regulations | Advance Authorization | EPCG | Letter of Credit (LC) | Freight Forwarding | Shipping Coordination | Customs Clearance | Logistics Management | Supply Chain Coordination | International Trade Compliance

📌 Import Export Executive (Vadodara)
🏢 Bloom Hire
📍 Vadodara