Job Title : HR Admin

Location: Surat

Experience : 1-2 Years

Employment Type: Full-Time

Role Overview

We are looking for a smart, presentable, organized, and proactive HR Admin professional to manage front-office operations, administrative coordination, employee support, and general office administration.

The ideal candidate should have excellent communication and interpersonal skills, a professional approach, and the ability to efficiently manage multiple administrative responsibilities while coordinating with different departments.

Key Responsibilities

Front Office & Reception Management

- Maintain a professional and presentable demeanor with proactive and courteous communication.
- Handle front desk operations and answer incoming calls professionally.
- Manage multiple phone lines, understand caller requirements, and transfer calls or take messages appropriately.
- Welcome and assist visitors professionally.
- Maintain monthly Visitor MIS records through software/computer-based systems.
- Address and resolve front-office issues and visitor/guest concerns.

Conference Room & Office Coordination
- Manage the conference room calendar and scheduling.
- Coordinate arrangements and accommodate special requests from conference room guests, such as photocopying and other requirements.
- Ensure the conference room and common areas are properly maintained.

Administrative & Documentation Support
- Handle filing, documentation, and record maintenance.
- Maintain and manage the branch library.
- Order and maintain office, pantry, kitchen, and stationery supplies.
- Coordinate with vendors for office equipment maintenance and repairs.
- Arrange outgoing courier shipments and maintain proper records.
- Provide administrative support to various departments for special projects and requirements.

Travel & Employee Support
- Manage employee travel bookings,



including tickets and hotel reservations.
- Maintain detailed MIS records related to employee travel.
- Coordinate and oversee support staff activities.
- Ensure employees follow appropriate corporate attire and workplace discipline.
- Coordinate with admin/support staff to ensure lights, ACs, and other office equipment are switched off when not in use.

Office Compliance & Vendor Coordination
- Maintain lease documentation and coordinate office agreement renewals.
- Coordinate with vendors and service providers for office-related requirements.
- Ensure smooth day-to-day functioning of office administration activities.

Client & Customer Support
- Conduct welcome calls for clients .
- Provide administrative support to the Customer Care Department when required.
- Assist in maintaining a positive and skilled experience for clients and visitors.

Other Responsibilities
- Handle any other ad-hoc administrative and office coordination tasks assigned by the Branch/Complex Manager.
- Support various departments as required to ensure smooth office operations.

Key Skills & Qualifications
- Strong organizational and multitasking abilities.
- Excellent communication and interpersonal skills.
- Basic computer proficiency and ability to maintain MIS records.
- Professional appearance, etiquette, and workplace conduct.
- Good coordination and follow-up skills.
- Ability to manage multiple responsibilities efficiently.
- Proactive, responsible, and detail-oriented approach.
- Ability to work effectively under administrative pressure.

Preferred Candidate Profile The ideal candidate should be presentable, well-organized, proactive, and confident in communication , with the ability to independently manage front-office and administrative responsibilities while coordinating effectively with employees, visitors, vendors, and different departments.

📌 Human Resources Administrator (Surat)
🏢 HireFlexperts
📍 Surat