Key ResponsibilitiesVendor Management

- Manage and maintain relationships with HR and recruitment vendors.

- Coordinate with vendors for required documents, invoices, and supporting details.

- Maintain vendor records, agreements, and contact details.

- Follow up with vendors for pending documents and invoice-related queries.

- Ensure vendor information is updated and maintained accurately.

HR Invoice Processing

- Collect and verify HR-related invoices received from vendors.

- Check invoices against agreed commercial terms, employee details, services provided, and supporting documents.

- Coordinate with the HR, Finance, and relevant teams for invoice verification and approval.

- Track invoice status from receipt to approval and payment.

- Follow up on pending approvals and discrepancies.

- Maintain proper records and trackers of all HR invoices.

Recruitment Invoice Processing

- Verify recruitment invoices against offer/joining details and agreed terms.

- Check candidate joining dates, replacement clauses, billing terms, and applicable charges.

- Coordinate with recruitment agencies for invoice corrections, if required.

- Maintain recruitment vendor invoice trackers.





- Follow up for pending invoices, approvals, and supporting documents.

Payroll Invoice Processing

- Coordinate with payroll vendors for monthly payroll invoices.

- Verify payroll invoices against agreed charges and employee headcount.

- Check additional charges, statutory charges, service fees, and other applicable components.

- Coordinate with payroll and Finance teams for verification and approval.

- Maintain monthly payroll invoice records and trackers.

- Follow up with vendors for discrepancies and revised invoices.

Required Skills

- Positive knowledge of MS Excel and data management.

- Good understanding of invoice processing and documentation.

- Strong follow-up and coordination skills.

- Good email communication and drafting skills.

- Attention to detail and accuracy.

- Ability to maintain trackers and handle multiple vendors.

- Basic knowledge of HR, recruitment, and payroll processes.

- Good coordination skills with internal teams and external vendors.

Pay: ₹20,000.00 - ₹30,000.00 per month

Work Location: In person

📌 HR Vendor& Invoice Management (Mumbai)
🏢 Quasar Consultancy Private
📍 Mumbai