HR Associate

Company: Orkid Bakes & Foods Pvt. Ltd.

Location: Ernakulam, Kerala

Department: Human Resources

Employment Type: Full-time

About Orkid Bakes & Foods

Orkid Bakes & Foods Pvt. Ltd. is a Kerala-based confectionery and packaged food manufacturer with operations spanning manufacturing, private-label production, and our own consumer brand, Yumms. We are a growing organization focused on building a strong manufacturing and distribution presence across South India.

Job Summary

We are looking for a proactive and organized HR Associate to support the day-to-day HR operations at our manufacturing facility.

The ideal candidate should be comfortable working closely with factory employees, supervisors, management, and external agencies. The role will involve recruitment, attendance and leave management, employee records, payroll coordination, HR documentation, employee engagement, and ensuring compliance with company policies.

Key Responsibilities

1. Recruitment & Staffing

- Handle recruitment for factory, production, packing, quality, warehouse, sales, and administrative positions.
- Source candidates through job portals, recruitment agencies, referrals, local networks, and other channels.
- Screen resumes and conduct initial interviews.
- Coordinate interview schedules with department heads and management.
- Manage the joining and onboarding process for new employees.
- Maintain an updated database of potential candidates.

1. Attendance, Leave & Employee Records

- Maintain daily employee attendance and monitor absenteeism.
- Manage leave applications and leave records.
- Maintain accurate employee master data and personnel files.
- Track employee joining dates, confirmations, transfers, promotions, and exits.
- Ensure all required employee documentation is collected and properly maintained.
- Prepare regular attendance and manpower reports for management.

1. Payroll & Salary Coordination

- Coordinate with the Accounts/Finance team for monthly payroll processing.
- Verify attendance, overtime, incentives, deductions, advances, and other payroll inputs.
- Identify and resolve discrepancies in attendance or salary data.




- Maintain records related to salary revisions, incentives, and employee deductions.
- Coordinate with employees regarding payroll-related queries.

1. Employee Engagement & Welfare

- Help create a positive and professional workplace environment.
- Organize employee engagement activities and internal events.
- Address routine employee grievances and coordinate their resolution.
- Assist management in improving employee retention and workplace satisfaction.
- Support welfare initiatives for factory employees.

1. HR Policies & Compliance

- Assist in implementing and maintaining company HR policies and procedures.
- Ensure employees are aware of company rules, attendance policies, leave policies, and workplace expectations.
- Maintain HR documentation required for statutory and internal purposes.
- Coordinate with external consultants/agencies regarding labour and statutory compliance when required.
- Assist in maintaining records relating to applicable labour laws, PF, ESI, gratuity, bonus, and other statutory requirements.

1. Performance & Employee Development

- Assist department heads with employee performance reviews and confirmation processes.
- Maintain records of probation, confirmation, promotions, and performance-related actions.
- Identify training requirements in coordination with department heads.
- Assist in organizing employee training and development programs.

1. Exit Management

- Manage employee resignation and exit documentation.
- Conduct or coordinate exit interviews.
- Coordinate clearance procedures with Accounts, Production, Stores, and other departments.
- Ensure proper handover of company property and responsibilities.
- Maintain accurate records of employee exits and reasons for attrition.

Key Skills & Competencies




- Good communication and interpersonal skills.
- Strong organizational and documentation skills.
- Ability to handle confidential employee information.
- Good knowledge of MS Excel and MS Office.
- Basic understanding of payroll and attendance processes.
- Ability to handle employee grievances professionally.
- Strong follow-up and problem-solving skills.
- Ability to work independently and take ownership of responsibilities.
- Willingness to work in a manufacturing/factory setting.
- Ability to communicate effectively with both management and blue-collar employees.
- Malayalam and English proficiency is required; Hindi/Tamil/Kannada would be an added advantage.

Educational Qualification
- Bachelor's degree in Human Resources, Business Administration, Commerce, or a related field.
- MBA/PGDM in HR will be an advantage.

Experience Preferred: 1–3 years of experience in HR, preferably in a manufacturing, FMCG, food-processing, retail, or similar organization.

Freshers with a strong HR/management background and excellent communication skills may also be considered.

Key Performance Indicators (KPIs)

- Timely recruitment against manpower requirements.
- Accuracy of attendance and payroll inputs.
- Reduction in avoidable absenteeism and employee turnover.
- Timely completion of employee documentation.
- Effective onboarding and employee induction.
- Timely resolution of employee concerns.
- Compliance with company HR policies and procedures.
- Accuracy and completeness of HR records.

What We Offer
- Opportunity to work closely with the management team in a growing FMCG manufacturing company.
- Exposure to both factory HR and corporate HR operations.
- Opportunity to take ownership of HR processes and contribute to building the company's HR systems.
- Professional growth opportunities as the organization expands across South India.

Salary: Competitive, based on experience and suitability.

Reporting To: Top Management

Pay: ₹20,000.00 - ₹30,000.00 per month

Benefits

- Cell phone reimbursement
- Provident Fund

Work Location: In person

📌 HR Associate (Kaloor)
🏢 Orkid Bakes and Foods
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