EXIM Documentation Executive Company Name: Syngenta Location: Nuthankhal, Pune Location: Nuthankal Experience: 2–4 Years Salary: 2.0–4.0 LPA Employment Type: Full-time Joining: ASAP Industry: Any Objective We are seeking a detail-oriented Export & Import Documentation Executive to join our Supply Operations team. The role will be responsible for end-to-end export and import documentation, day-to-day shipment tracking, and coordination with external agencies to ensure timely, compliant, and cost-effective movement of goods.

Key Responsibilities • Prepare, review, and maintain export and import documentation, including commercial invoices, packing lists, shipping bills, bills of lading, airway bills, certificates of origin, phytosanitary certificates, and related statutory documents.

- Coordinate with Customs House Agents (CHA), freight forwarders, shipping lines, airlines, transporters, and internal stakeholders for smooth shipment execution.
- Track export and import shipments on a daily basis and provide timely updates on shipment status, delays, document requirements, and expected delivery schedules.
- Ensure compliance with Customs, DGFT, Plant Quarantine, and other applicable regulatory requirements.
- Coordinate for Plant Quarantine inspections, phytosanitary certificate issuance, sample movement, and other seed/agriculture-product specific clearance requirements.
- Support preparation and submission of documents for Customs clearance, DGFT licenses/authorizations, duty benefits, and other trade compliance activities.
- Maintain accurate records of shipment documents, clearance status, freight costs, duty payments, and statutory correspondence.
- Liaise with internal teams including supply planning, warehouse, quality, finance, and commercial teams to ensure shipment readiness and timely document availability.
- Monitor freight invoices and service-provider bills,



validate charges against agreed quotations, and support timely payment processing.
- Identify shipment bottlenecks and support process-improvement initiatives to improve turnaround time, compliance, and logistics efficiency.
- Keep updated with changes in import-export regulations, Customs procedures, DGFT notifications, and Plant Quarantine requirements.

Requirements • Bachelor’s degree in Commerce, Logistics, Supply Chain Management, International Business, or a related discipline.

- 2 to 4 years of experience in export-import documentation, freight forwarding, Customs clearance, or international logistics.
- Good understanding of export-import procedures, Incoterms, shipping documentation, and Customs clearance processes.
- Familiarity with DGFT, ICEGATE, Plant Quarantine, and related government portal processes is preferred.
- Experience coordinating with CHA, freight forwarders, transporters, shipping lines, and airlines.
- Strong attention to detail and ability to manage documentation accurately under time-sensitive conditions.
- Good analytical, problem-solving, communication, and stakeholder-management skills.
- Proficiency in Microsoft Office, especially Excel; SAP knowledge will be an advantage.

Qualifications / Preferred Exposure • Experience handling agricultural, seed, or phytosanitary-regulated products.

- Knowledge of duty drawback, RoDTEP, EPCG, and other DGFT schemes.
- Exposure to SAP and shipment-tracking systems.
- Knowledge of international trade compliance and documentation best practices.
- Languages: English, Hindi, and Telugu. This position offers an opportunity to play a key role in ensuring compliant and productive international movement of goods. The successful candidate will support reliable export-import operations while strengthening coordination across internal teams, logistics partners, and regulatory authorities.

📌 EXIM Documentation Executive (Warangal)
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