Job Location: Chennai

Experience: 5–10 Years

Department: Chairman’s Office

Job Summary

We are looking for a highly organized and professional Executive Secretary to provide comprehensive administrative and coordination support to the Chairman. The role requires excellent communication, strong follow-up skills, discretion, and the ability to manage multiple priorities with confidentiality.

Key Responsibilities

- Manage the Chairman’s calendar, appointments, meetings, and daily schedule.
- Coordinate and schedule meetings with senior leaders, staff, partners, guests, and external stakeholders.
- Prepare meeting agendas, documents, presentations, and briefing materials as required.
- Maintain accurate records of meetings, discussions, decisions, and action points.
- Follow up with concerned departments on decisions, assignments, and pending actions.
- Handle official correspondence, emails, letters, and communication on behalf of the Chairman when required.
- Draft and proofread letters, reports, notes, presentations, and official communications.
- Coordinate travel arrangements, itineraries, accommodation, and related requirements.
- Receive and coordinate important visitors and guests meeting the Chairman.
- Maintain confidential documents, information, and records with a high level of discretion.
- Coordinate with senior management and various departments to ensure smooth execution of the Chairman’s instructions.
- Prepare status updates and reports on important assignments and pending matters.
- Support the Chairman in events,



meetings, conferences, and special projects.
- Handle multiple priorities and urgent assignments efficiently.
- Maintain professional relationships with internal and external stakeholders.

Required Skills
- Excellent written and verbal communication skills.
- Robust organization, planning, and time-management skills.
- Excellent follow-up and coordination abilities.
- Proficiency in MS Office – Word, Excel, PowerPoint, Outlook/Email.
- Strong attention to detail and accuracy.
- Ability to handle confidential and sensitive information.
- Professional etiquette and interpersonal skills.
- Ability to work under pressure and manage multiple priorities.
- Strong documentation and presentation skills.
- Mature, dependable, and proactive approach to work.

Qualification & Experience
- Bachelor's degree in Business Administration, Management, Communications, or any relevant field.
- 5–10 years of experience as an Executive Secretary, Personal Assistant, Executive Assistant, or similar role.
- Experience supporting senior management / C-level executives will be preferred.

Key Competencies Executive Coordination | Calendar Management | Meeting Coordination | Documentation | Communication | Follow-up | Confidentiality | Travel Coordination | Stakeholder Management | Event Support

Pay: ₹30,000.00 - ₹40,000.00 per month

Benefits

- Health insurance
- Leave encashment
- Provident Fund

Application Question(s):
- Are you Believer of Christ?

Work Location: In person

📌 Executive Secretary (Chennai)
🏢 Jesus Calls
📍 Chennai