External

Key Responsibilities

1.

Participant

Coordination

- Participant coordination at the Venue
- Manage batch composition and maintain participant records.
- Pre-program coordination with the participants to ensure awareness of the training details till they reach the venue.
- Accommodation & Travel:
- Handle hotel bookings and payment processing.
- Collate stay details from participants and manage cancellations within set deadlines.
- Maintain accurate and updated data on participant logistics.
- End to End coordination with the travel desk to ensure smooth travel

3.

Vendor

Management

- Coordinate with vendors for training supplies
- Onboarding Competitive vendors
- Initiate and track Purchase Orders (POs).
- Ensure timely delivery and quality compliance from vendors.
- Data Management:
- Develop and share assessments/quizzes as required.
- Collate and maintain reports on attendance, test scores,



and workbook completion.
- Uploading all program details on Learning Management Systems of AP
- Collation of qualitative and quantitative feedback from participants of functional academy
- Creation of Mailers for the program for publishing to the internal organization
- Support & Helpline:
- Conduct pre-training hygiene checks and ensure readiness.
- Serve as a helpline for participant queries.
- Map and assign buddies for the participants and ensure smooth onboarding for the participants
- Consolidate insights into structured reports.
- Finance & Budgeting:
- Process payments related to travel, accommodation, and vendor services.
- Coordinate with finance teams and ensure adherence to budget guidelines.

📌 EXECUTIVE N - FIELD READINESS (Mumbai)
🏢 Asian Paints
📍 Mumbai