Job Title: Executive Assistant to Managing Director
Location: Vadodara
Job Type: Full Time
Qualification: Graduate / Engineer – Mechanical / Electrical / Safety / Industrial / relevant discipline preferred
Experience: 3 yrs - 5 yrs
NP: Immediate – 30 days
Headquarters: Vadodara, GujaratIndustry: Industrial Safety / ManufacturingEstablished: 2004
The company provides comprehensive safety products, systems, consulting, and training solutions for industrial and workplace safety.
The company operates across multiple safety verticals, including:
- Personal Protective Equipment (PPE) – Head-to-toe safety products under its Saviour brandFall Protection Systems – Harnesses, lifelines and other work-at-height safety solutions Fire Protection Systems – Fire safety systems and equipmentIndustrial Safety Consulting & Training – HSE, industrial hygiene, hazard management and safety training Work-at-Height & Rescue Solutions Electrical, respiratory, eye, hand, body, foot, chemical and gas protection solutions
Role Summary: The Executive Assistant to the Managing Director will work closely with the MD to provide executive, operational, technical, and coordination support. The role will involve managing follow-ups, tracking key projects and action points, coordinating with cross-functional teams, and supporting the MD in meetings, reviews, site visits, and day-to-day business activities.
Key Responsibilities:
- Provide executive and operational support to the Managing Director in day-to-day activities.
- Assist the MD in technical, operational, and project-related reviews and follow-ups.
- Coordinate with Engineering, Production, Safety, Sales, Projects, and Site Teams to ensure timely execution of assigned activities.
- Prepare MIS reports, technical reports, presentations, dashboards, and review summaries as required.
- Follow up with concerned departments on MD's instructions, decisions, and action points and ensure timely closure.
- Maintain and organize technical documents, SOPs, reports, compliance records, and other important documents.
- Coordinate with clients, vendors, consultants, and internal teams on matters requiring MD's involvement.
- Assist the MD during site visits, client meetings, audits, project reviews, and technical discussions.
- Support in preparing meeting agendas, minutes of meetings, and action trackers.
- Monitor important deadlines and provide timely reminders and updates to the MD.
- Assist in collecting and analyzing relevant information for management review and decision-making.
- Handle confidential information and maintain professional discretion while working closely with the MD.
- Undertake any other special projects, assignments, or responsibilities entrusted by the Managing Director.
Education & Experience Requirements:
- Graduate / Engineer – Mechanical / Electrical / Safety / Industrial / relevant discipline preferred.
- 3–5 years of experience in Executive Assistant, Management Coordination, Technical Coordination, Operations, or a similar role.
- Experience in manufacturing, industrial, engineering, safety, or project-based organizations will be preferred.
- Solid proficiency in MS Excel, PowerPoint, Word, MIS reporting, and documentation.
- Excellent communication, coordination, follow-up, presentation, and organizational skills.
- Ability to understand technical and operational matters and effectively coordinate with multiple stakeholders.
- Strong ability to manage confidential information and work closely with senior management.
Required Skills
- Auditing
- Budgeting
- Company Law
- ERP systems
- Financial Planning and Analysis (FP&A;)
- Financial Reporting
- Financial software business
- Statutory compliance
- Taxation
- Treasury Management
- Working Capital Management
Interested candidates can share their resume at:
[email protected] for more details Contact: HR MAnager (phone hidden) Pay: ₹35,000.00 - ₹55,000.00 per month
Benefits
- Paid sick time
Work Location: In person
📌 Executive Assistant to Managing Director (Vadodara)
🏢 Priya Nikhil u0026 Consultants
📍 Vadodara