– Executive Assistant to Managing Director

Position: Executive Assistant to Managing Director (EA to MD)

Location: Jaipur, Rajasthan

Department: Management / Executive Office

Experience: 4–8 Years

Employment Type: Full-Time

Industry: Retail / Fashion

Job Summary

We are looking for a highly organized, proactive, and professional Executive Assistant to the Managing Director (MD) to provide comprehensive executive, administrative, and coordination support. The candidate will work closely with the MD and act as a key point of coordination between the MD, internal departments, business partners, and other stakeholders.

The ideal candidate should have excellent communication skills, strong follow-up abilities, business acumen, discretion, and the ability to manage confidential information and multiple priorities effectively.

Key ResponsibilitiesExecutive Support to MD

- Manage and maintain the MD's calendar, appointments, meetings, and daily schedule.
- Coordinate and prioritize meetings and appointments based on the MD's requirements.
- Manage the MD's emails, calls, correspondence, and important communications.
- Prepare briefing notes, reports, presentations, MIS, and other documents for the MD.
- Ensure the MD is well-prepared for meetings by arranging relevant documents, reports, and information in advance.
- Maintain confidentiality of sensitive business, financial, employee, and strategic information.
- Act as the primary coordination point between the MD and internal/external stakeholders.
- Follow up with concerned departments on tasks assigned by the MD and provide timely status updates.
- Track important action points, deadlines, commitments, and pending matters for the MD.
- Prepare meeting agendas, record minutes where required, and ensure timely closure of action points.





Business & Management Coordination

- Coordinate with HR, Finance, Accounts, Operations, Sales, Marketing, E-Commerce, Production, and other departments as required by the MD.
- Collect and consolidate departmental reports and MIS for management review.
- Follow up with department heads regarding pending tasks, targets, reports, and management decisions.
- Assist the MD in monitoring the progress of key business initiatives and projects.
- Support the MD in preparing business reviews, presentations, and management reports.
- Conduct research and compile relevant market, competitor, and business information as required.
- Coordinate with clients, vendors, consultants, business partners, and other external stakeholders on behalf of the MD when required.

Meetings & Travel Management
- Schedule internal and external meetings for the MD.
- Coordinate meeting rooms, presentations, documents, and other arrangements.
- Prepare meeting agendas and follow up on decisions and action items.
- Manage travel arrangements, hotel bookings, transportation, and itineraries for the MD.
- Coordinate with relevant teams during business visits, events, and important meetings.

Administrative Responsibilities
- Maintain organized records, confidential documents, reports, and correspondence.
- Handle key documents and information with complete confidentiality and professionalism.




- Support the MD in day-to-day administrative and business activities.
- Assist with special projects and assignments entrusted by the MD.
- Ensure timely follow-up and closure of tasks assigned by the MD.

Required Skills & Competencies
- Excellent verbal and written communication skills.
- Strong English communication and business correspondence skills.
- Excellent coordination and follow-up capabilities.
- Strong organizational and time-management skills.
- Proficiency in MS Excel, Word, PowerPoint, Outlook, and other office tools.
- Ability to prepare professional presentations, MIS, and management reports.
- Strong interpersonal and stakeholder management skills.
- Ability to handle confidential and sensitive information.
- Strong attention to detail and problem-solving ability.
- Ability to multitask and work under pressure.
- Professional, presentable, proactive, and well-organized personality.
- Ability to work independently and take ownership of assigned responsibilities.

Educational Qualification
- Bachelor's degree in Business Administration, Management, Commerce, or a related field.
- MBA or relevant professional qualification will be an added advantage.

Preferred Experience
- 4–9 years of experience as an Executive Assistant, Personal Assistant, Management Assistant, or in a similar role.
- Prior experience working directly with a Managing Director, Director, CEO, or senior management will be preferred.
- Experience in the Retail, Fashion, Manufacturing, E-Commerce, or Consumer Business sector will be an advantage.

Pay: ₹50,000.00 - ₹60,000.00 per month

Benefits

- Cell phone reimbursement
- Versatile schedule
- Paid sick time
- Provident Fund

Work Location: In person

📌 Executive Assistant to Managing Director (Jaipur)
🏢 Nandani Creation Limited (Jaipur Kurti)
📍 Jaipur