n

nExecutive Assistant to CEO – Office of the CEO

nLocation - Gurgaon , Haryana

n

nAbout the Role

n

nWe are looking for an exceptional Executive Assistant to the CEO who can operate as the CEO’s right hand, execution partner and gatekeeper of time and priorities.

n

nThis person will work directly with the Founder & CEO across business priorities, strategic initiatives, senior stakeholder relationships, meetings, travel, communications and special projects.

n

nThe role requires someone who doesn’t simply take instructions — they anticipate, organise, chase, solve and close.

n

nYou will often be working with incomplete information, changing priorities and tight timelines. The ability to remain calm, think clearly and make things happen is fundamental.

n

nThis role is for you if:

n

n You naturally take ownership rather than wait for instructions.

nYou are exceptionally organised but can also operate in chaos.

n You can manage 20 things simultaneously without losing sight of the 3 things that matter most.

nYou are comfortable calling a senior executive, customer, partner or internal leader and getting something moving.

n You don’t say “I have followed up” — you say “It is done.”

nYou can anticipate what the CEO will need before he asks.

n You are comfortable with a demanding, fast-moving founder environment.

nYou enjoy solving problems rather than escalating them.

n You have the maturity and confidence to represent the CEO’s office professionally.

n

n⸻

n

nKey Responsibilities

n

n1. CEO Calendar & Time Management

n

nOwn the CEO’s calendar as a strategic asset, not merely as a scheduling exercise.

n

nPrioritise meetings based on business impact.

n Protect the CEO’s time for high-value priorities.

nManage competing requests and stakeholders.

n Build realistic schedules and buffers.

nEnsure the CEO is properly briefed before important meetings.

n Anticipate clashes, delays and changes before they become problems.

nMaintain an effective daily/weekly operating rhythm.

n

nSuccess = the CEO spends more time on what only the CEO can do.

n

n⸻

n

n2. Task Management & Execution

n

nThis should be one of the biggest components of the role.

n

n Maintain a live tracker of CEO priorities, commitments and action items.

nConvert discussions into clear actions, owners and deadlines.

n Follow up relentlessly until closure.

nCoordinate across departments to remove bottlenecks.

n Escalate only when necessary — preferably with a proposed solution.

nEnsure commitments made by the CEO’s office are delivered.

n Maintain visibility on critical business priorities.

n

nThe EA becomes the CEO’s execution engine.

n

n⸻

n

n3.



Strategic Support

n

nThe person should be able to move beyond administration.

n

nConduct research and prepare briefs.

n Analyse information and summarise the key implications.

nPrepare presentations, talking points and meeting briefs.

n Support strategic projects assigned by the CEO.

nTrack important business initiatives.

n Identify gaps, risks and dependencies.

nHelp the CEO prepare for important customer, investor, partner and leadership interactions.

n

nThe expectation is “bring me clarity”, not simply “bring me information.”

n

n⸻

n

n4. Stakeholder Management & Liaison

n

nAct as an extension of the CEO’s office.

n

nInteract confidently with:

n

n Senior management

nHotel GMs and senior hospitality leaders

n Investors

nCustomers

n Partners

nVendors

n Government / industry bodies

nInternal functional heads

n Event organisers

nExternal advisors

n

nThe candidate must have the ability to influence without formal authority.

n

nThey should be able to convince, negotiate, persuade, coordinate and follow through.

n

n⸻

n

n5. CEO Communications

n

n Draft and manage emails, letters and official communication.

nPrepare meeting agendas and minutes where required.

n Ensure key communication doesn’t fall through the cracks.

nCoordinate responses on behalf of the CEO.

n Maintain absolute confidentiality.

nEnsure communication reflects the CEO’s tone and expectations.

n

n⸻

n

n6. Travel & Logistics

n

nThe CEO travels extensively, therefore this is a significant responsibility.

n

n Manage domestic and international travel.

nFlights, hotels, visas, ground transport and itineraries.

n Build detailed travel plans around meetings and commitments.

nHandle last-minute changes.

n Manage travel contingencies.

nCoordinate meetings/events during travel.

n Be comfortable travelling with the CEO when required.

n

nShort-notice travel should not be a constraint for this role.

n

n⸻

n

n7. Special Projects & “Make It Happen” Assignments

n

nThis is where the right person will differentiate themselves.

n

nThe CEO may say:

n

n“I need this sorted.”

n

nThe EA is expected to:

n

nUnderstand → Structure → Coordinate → Execute → Close.

n

nExamples could include:

n

nOrganising a leadership offsite





n Coordinating an investor meeting

nGetting multiple teams aligned on an urgent issue

n Preparing an important presentation

nResearching a new market

n Coordinating a customer escalation

nOrganising an international trip

n Driving an internal initiative

nGetting a critical document prepared overnight

n

nThe nature of these assignments will change constantly.

n

n⸻

n

n NON-NEGOTIABLES

n

n 1. Availability & Flexibility

n

nThe CEO’s schedule can be unpredictable.

n

nThe candidate must be comfortable working according to the CEO’s business requirements, including early mornings, late evenings, weekends or urgent situations when genuinely required.

n

nThis is a high-availability role, not a conventional 9-to-5 administrative position.

n

n2. Exceptional Time Management

n

nYou must be able to manage:

n

nUrgent + Important + Strategic + Routine

n

nsimultaneously without losing control.

n

n3. Ownership

n

nWe need a doer, not a coordinator.

n

nIf something is assigned to you, you own it until it is completed.

n

n4. Follow-through

n

nOutstanding follow-up is essential.

n

nYou must be persistent without being irritating and know how to get people to respond.

n

n5. Strategic Thinking

n

nYou must understand why something is being done, not merely what you have been asked to do.

n

n6. Ability to Travel at Short Notice

n

nDomestic and international travel may be required with limited notice.

n

n7. Stakeholder & Liaison Skills

n

nYou should be comfortable interacting with senior people and representing the CEO’s office.

n

n8. Convincing & Influencing Ability

n

nYou will frequently need to get things done without having authority over the person you’re dealing with.

n

n9. Discretion & Confidentiality

n

nThe role will involve highly confidential business, financial, people and strategic information.

n

n10. Calm Under Pressure

n

nWhen everything is urgent, the right person brings calm, structure and solutions.

n

nExperience & Qualification

n

nEducation: Graduate / Postgraduate from a reputed institution.

n

nExperience: Ideally 3–7 years in one or more of:

n

n Executive Assistant to CXO / Founder

nFounder’s Office

n Strategy

nBusiness Operations

n Management Consulting

nProject Management

n

nMBA / CA / engineering / other strong academic backgrounds can be considered, but attitude, ownership and execution ability should outweigh the degree.

n

nExcellent proficiency in:

n

n Google Workspace / MS Office

nPowerPoint

n Excel / Google Sheets

nCalendar management

n Presentation preparation

nAI tools

n* Research and information synthesis

📌 Executive Assistant to CEO - Office of the CEO (Gurugram)
🏢 Quick Clean Laundry Solutions
📍 Gurugram