Key Responsibilities

nExecutive Support & Calendar Management

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- Manage complex executive calendars across multiple time zones, balancing competing priorities and last-minute changes.
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- Coordinate meetings, appointments, and leadership engagements while optimizing executive time.
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- Handle inbox management, including email triage, drafting responses, and prioritizing communications requiring executive attention.
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- Prepare agendas, meeting materials, pre-reads, and briefing documents.
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- Track action items, decisions, and follow-ups to ensure timely execution.
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nTravel & Logistics Management

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- Coordinate domestic and international travel arrangements, including multi-leg itineraries.
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- Manage travel documentation requirements, visa coordination, and compliance-related needs.
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- Create contingency plans and proactively resolve travel disruptions, delays, or schedule changes.
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- Prepare travel itineraries and logistical briefings.
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nStakeholder & Communication Management

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- Act as a key point of contact between the executive and internal/external stakeholders.
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- Communicate professionally with senior leaders, customers, partners, vendors, and cross-functional teams.
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- Manage meeting requests and provide thoughtful prioritization and scheduling recommendations.
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- Confidently represent the executive's priorities, including declining or rescheduling meetings when necessary.
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- Provide proactive updates and ensure stakeholders remain informed on key actions and deadlines.
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nOperational Excellence & Organization

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- Build and maintain SOPs, process documentation, checklists, and operational trackers.
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- Manage recurring business rhythms, including leadership meetings, reporting deadlines, reviews,



and key milestones.
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- Utilize collaboration and productivity tools effectively, including calendar systems, expense platforms, travel management tools, and project trackers.
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- Drive administrative efficiency by identifying process improvements and implementing best practices.
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nConfidentiality & Judgment

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- Handle highly sensitive and confidential information with the utmost discretion.
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- Exercise sound judgment in determining what requires immediate escalation versus independent resolution.
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- Support leadership initiatives, organizational changes, and confidential business matters while maintaining trust and professionalism.
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nRequired Qualifications

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- 2-8 years of experience supporting senior executives, business leaders, or leadership teams.
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- Experience managing complex calendars, travel arrangements, and executive communications.
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- Excellent verbal and written communication skills.
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- Strong organizational skills with exceptional attention to detail.
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- Ability to manage multiple priorities simultaneously in a dynamic environment.
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- Demonstrated experience handling confidential information responsibly.
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- High proficiency in Microsoft Office Suite (Outlook, Teams, Word, Excel, PowerPoint) and modern collaboration tools.
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- Robust problem-solving skills and ability to work independently with minimal supervision.
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nPreferred Qualifications

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- Experience supporting Director, VP, or C-level executives.
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- Experience coordinating international travel and global stakeholder engagement.
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- Familiarity with expense management, event coordination, and project management tools.
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- Experience working in a fast-paced corporate or technology environment.
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📌 Executive Assistant (Tamil Nadu)
🏢 Tekion
📍 Tamil Nadu