Executive Assistant

Company: PanScience Innovations

Location: Delhi (On-site)

Employment Type: Full-time

Experience Required: 5 to 8 years

About the Company

PanScience Innovations (PSI) is a company that builds and scales cutting-edge deep-tech and AI startups with passionate entrepreneurs. They leverage deep industry expertise, hands-on operator support, strategic mentorship, and a robust network of industry partnerships to transform groundbreaking ideas into scalable, market-leading companies that solve real-world problems.

About the Role

This role requires more than calendar management. You'll work closely with the founders to enable high-quality decision-making, streamline daily operations, coordinate with internal and external stakeholders, and ensure the leadership team remains aligned, responsive, and effective.

You'll be trusted with sensitive information, cross-functional coordination, and high-value communication, playing a critical role in maximizing leadership bandwidth across multiple ventures.

Key Responsibilities

- Manage complex calendars, scheduling, and meeting coordination across time zones.
- Prioritize daily tasks and strategic commitments for the founding team.
- Track key action items, decisions, and follow-ups across multiple ventures.
- Prepare briefing notes, internal decks, and leadership documentation.




- Coordinate with internal teams and external stakeholders professionally.
- Draft, proofread, and manage executive communication and correspondence.
- Support confidential projects and assist with research or hiring tasks.
- Handle travel planning, reimbursements, and office-related logistics.
- Streamline executive workflows through process improvements and tools.
- Maintain discretion and professionalism in managing sensitive information.

Required Qualifications:
- 5-8 years of experience as an Executive Assistant, Chief of Staff associate, or operations lead to senior leadership in a fast-paced environment
- Strong proficiency with digital tools (Google Workspace, Slack, Notion, Airtable, Zoom)
- Excellent written and verbal communication in English; explicit, concise, and qualified
- Proven ability to manage time-sensitive workstreams with minimal supervision
- High emotional intelligence and interpersonal skills — calm, composed, and solutions oriented

Preferred Backgrounds
- Experience in early-stage startups, consulting, VC, policy, or high-growth tech environments
- Exposure to supporting founders, managing confidential assignments, or interacting with
- senior stakeholders
- Demonstrated ability to handle ambiguity, wear multiple hats, and take ownership

📌 Executive Assistant (Kollam)
🏢 PanScience Innovations (PSI)
📍 Kollam