· Prepare and process Contracts, Purchase Orders (PO), Sales Orders (SO) and Shipping Instructions (SI) accurately as per approved formats and instructions.
· Enter and update customer, vendor, product, quantity, rate and other relevant details in the system/ERP.
· Verify documents and information before processing to avoid errors in quantity, rates, taxes and customer/vendor details.
· Coordinate with Sales, Purchase, Accounts, Logistics and other departments for required information and approvals.
· Maintain proper records of contracts, POs, SOs, SIs and addendums.
· Make corrections/revisions in documents as instructed and ensure the latest version is maintained.
· Generate reports and maintain data in Excel/ERP/software as required.
· Ensure speed and accuracy in PO/SO & SI preparation
· Maintain confidentiality and accuracy of commercial data.
Required Skills
· Good MS Excel and MS Word knowledge.
· Good typing and data-entry speed with accuracy.
· Basic understanding of PO, SO, Invoice and Contract documentation.
· Good attention to detail, systematic & organized
· Ability to work with numbers and large volumes of data.
· Valuable coordination and communication skills.
· ERP/software knowledge will be an advantage.
· Knowledge about EXIM & Incoterms will be an advantage.
· Proactive rather than waiting for issues to escalate
Preferred Candidate A candidate with experience in commercial documentation, data entry, billing/invoicing or back-office operations who can independently prepare documents based on approved formats and instructions.