We are looking for a responsible and detail-oriented Documentation Staff to handle company records, employee documents, data entry, filing, and day-to-day documentation activities. The candidate should have good computer knowledge and be able to maintain records accurately and systematically.
Key Responsibilities
- Maintain and update employee and company records.
- Prepare, organize, and maintain HR and administrative documents.
- Handle employee joining forms, personal documents, and other required records.
- Perform data entry and maintain accurate records in Excel and other systems.
- Prepare and maintain files, registers, and documentation.
- Verify documents and ensure all required information is properly recorded.
- Maintain attendance, leave, and employee-related documentation.
- Prepare reports and documents as instructed by the HR Department.
- Coordinate with employees and branch staff for collecting pending documents.
- Maintain proper physical and digital filing systems.
- Ensure documents are updated and easily accessible when required.
- Follow up on missing or incomplete documentation.
- Maintain confidentiality of company and employee information.
- Perform other documentation and administrative duties assigned by management.
Requirements
- Good knowledge of MS Excel and MS Word.
- Good communication skills in Malayalam and English.