Company: Miracle Group of Companies

Department: Legal & Secretarial

Designation: Company Secretary

Reporting To: Management / Board of Directors

Location: As per Company Requirement

Experience: 3–8 Years

Industry: Manufacturing / Printing & Packaging

Job Purpose To ensure effective management of all company secretarial, statutory, regulatory and corporate governance matters of the Group and its associated companies, while ensuring timely compliance with applicable laws and regulations.

Key Responsibilities

1. Company Secretarial Compliance

- Manage all statutory and secretarial compliances under the Companies Act and applicable rules.
- Maintain statutory registers, records and corporate documents.
- Prepare and file necessary forms, returns and documents with the Registrar of Companies (ROC).
- Ensure timely completion of annual filings and other event-based compliances.
- Maintain minutes of Board Meetings, General Meetings and other statutory meetings.

2. Board & General Meetings

- Coordinate Board Meetings, Committee Meetings and General Meetings.
- Prepare notices, agendas, resolutions and minutes.
- Ensure proper documentation and statutory compliance of meetings.
- Coordinate with Directors and management for required approvals and signatures.

3. ROC & MCA Compliance

- Handle MCA/ROC filings and maintain necessary records.
- Monitor changes in corporate structure, directors, shareholders and authorised signatories.
- Prepare and file forms relating to appointments, resignations, share capital, charges and other corporate matters.
- Track statutory filing deadlines and ensure timely completion.

4. Corporate Governance

- Ensure compliance with corporate governance requirements.
- Advise management and the Board on applicable corporate laws and regulatory requirements.
- Maintain confidentiality of sensitive corporate and legal information.
- Ensure proper documentation of corporate decisions and approvals.

5.



Legal & Regulatory Coordination

- Coordinate with legal advisors, auditors, consultants and regulatory authorities.
- Assist management in matters relating to corporate law and statutory requirements.
- Review corporate agreements and documents from a secretarial compliance perspective.
- Monitor changes in applicable corporate laws and regulations and communicate relevant changes to management.

6. Share & Corporate Records

- Maintain records relating to shareholders, shareholding and share capital.
- Coordinate share transfers, transmission and related documentation.
- Maintain statutory registers and other prescribed corporate records.
- Ensure proper custody and updating of corporate documents.

7. Compliance Calendar & MIS

- Maintain a comprehensive compliance calendar for all Group companies.
- Track statutory deadlines and ensure timely completion.
- Prepare periodic compliance status reports for management.
- Highlight pending, overdue or upcoming compliances and ensure closure.

8. Audit & Inspection Support

- Coordinate with statutory auditors, internal auditors and secretarial auditors, wherever applicable.
- Provide required corporate records and documents during audits.
- Ensure timely closure of audit observations related to secretarial matters.
- Maintain proper records for inspections and regulatory requirements.

9. Group Company Coordination

- Manage secretarial compliance for multiple companies within the Group.
- Coordinate with finance, HR, legal and other departments for information required for statutory filings.




- Ensure consistency and accuracy of corporate records across Group entities.

Key Performance Indicators (KPIs)

- 100% timely statutory and ROC/MCA filings
- Zero avoidable penalties due to missed compliance deadlines
- Accurate maintenance of statutory registers and records
- Timely completion and documentation of Board/General Meetings
- Effective compliance tracking and reporting
- Timely closure of audit observations
- Accuracy and completeness of corporate documentation

Required Skills

- Solid knowledge of Companies Act and Secretarial Standards
- MCA/ROC filing and compliance knowledge
- Strong drafting and documentation skills
- Good knowledge of MS Excel and MS Office
- Strong attention to detail
- Excellent communication and coordination skills
- Ability to manage multiple Group companies
- Strong follow-up and deadline-management skills
- High level of confidentiality and skilled integrity

Qualification

Mandatory: Qualified Company Secretary (CS) from ICSI.

A Law/Commerce/Finance qualification will be an added advantage.

Experience

3–8 years of relevant experience in company secretarial, corporate compliance or legal/secretarial functions.

Experience in a manufacturing/industrial group with multiple companies will be preferred.

Preferred Candidate Profile

- Qualified Company Secretary with practical experience in corporate compliance.
- Should be capable of independently managing secretarial compliance for multiple companies.
- Strong understanding of MCA/ROC processes and corporate documentation.
- Should be comfortable coordinating with senior management, Directors, auditors, consultants and regulatory authorities.
- Strong ownership of compliance deadlines and documentation.

Pay: ₹50,000.00 - ₹80,000.00 per month

Benefits

- Cell phone reimbursement
- Paid time off
- Provident Fund

Work Location: In person

📌 Company Secretary (Jaipur)
🏢 Miracle Group of Companies
📍 Jaipur