The Back Office Executive handles day-to-day administrative, operational, and commercial support functions. This role keeps internal workflows organized by overseeing staff schedules, managing client communications, processing billing documents, and supporting basic digital marketing activities.

Key Responsibilities

1. Staff Coordination & Office Administration

- Coordinate internal team schedules, monitor attendance, and track daily task completion.
- Facilitate onboarding documentation for new hires.
- Serve as the central point of contact between team members and management.

2. Communication & Correspondence

- Manage incoming and outgoing professional emails, inquiries, and follow-ups.
- Handle inbound and outbound calls with clients, vendors, and partners.
- Maintain organized filing systems for correspondence and client records.

3. Invoicing & Commercial Documentation

- Generate, verify, and dispatch accurate price quotations to prospective clients.
- Prepare, issue, and track tax invoices for completed orders or services.
- Monitor payment timelines, record received payments, and send polite payment reminders.

4. Social Media & Content Support





- Create and schedule basic promotional posts, announcements, and updates across company social media channels.
- Coordinate with internal teams to gather photos, updates, or service details for content generation.
- Monitor basic engagement and route inbound social media queries to the appropriate team member.

Required Skills & Qualifications
- Software Proficiency: Working knowledge of spreadsheet tools (Microsoft Excel / Google Sheets), email platforms, and word processors. Basic experience with billing software and design tools (e.g., Canva) is preferred.
- Communication: Explicit verbal and written business communication skills for professional email writing and phone etiquette.
- Organization: Strong multitasking skills with high attention to detail in numbers, dates, and documentation.
- Basic Financial Literacy: Familiarity with generating quotations, calculating totals/taxes, and preparing invoices.

Contact number is (phone hidden) Pay: ₹12,000.00 - ₹15,000.00 per month

Benefits

- Health insurance
- Paid sick time

Work Location: In person

📌 Back Office Executive (Noida)
🏢 HVAC SAATHI Private
📍 Noida